Business Service Group
Administrative Responsibilities Organize and maintain digital transaction files using Monday.com, ZipForms, and OneDrive Monitor email accounts and route or respond to messages as directed Schedule appointments, meetings, and transaction-related activities Maintain team calendars, task lists, and follow-up reminders Prepare digital client materials, including comparative market analyses, listing presentations, and equity reports Enter and update client, lead, and transaction information in CRM and marketing systems such as Follow Up Boss and Mailchimp Perform online research and general administrative support as needed Listing and Marketing Support Request and organize quotes from staging companies, cleaners, photographers, and other vendors Prepare listing input forms and assist with MLS data entry Organize and upload listing documents, and other media Draft and edit property descriptions, advertisements, emails, and marketing content for broker approval Coordinate showing requests and maintain feedback logs and activity reports Prepare listing materials, including property highlights, frequently asked questions, and disclosure packages Create and update digital marketing materials using Canva and related platforms Assist with email campaigns, social media content, and online listing promotion Qualifications Adaptable and team-oriented, with a positive attitude and willingness to support others when needed Familiarity with U.S. real estate transactions or Hawai ‘i real estate forms, is a plus Previous experience in real estate, escrow, title, transaction coordination, or administrative support is a plus Strong organizational, analytical, and problem-solving skills with high attention to detail Excellent commercial and business awareness Ability to manage multiple tasks and deadlines in a fast-paced environment Strong verbal and written communication and interpersonal skills Highly meticulous and must have the ability to be very detailed oriented and able to comprehend instructions and procedures in a detailed step-by-step format Must have a stable internet connection and a quiet, dedicated home workspace Able to work independently and manage changing priorities
Business Service Group
