TTP Outsourcing
Role Overview The Pre-Construction & Quoting Coordinator will support the Business Owner by eliminating administrative bottlenecks in the estimation and quoting pipeline. This role will focus on converting field day sheets into actionable cost data, assisting with landscape take-offs, organizing supplier data sheets, and organizing quoting workflows to ensure fast, accurate client proposals. Primary Tasks: Process daily job sheets and historical site logs into usable costing and tracking data. Assist with quantity take-offs using Groundplan software for landscape construction materials, hardscaping, timber, and softscaping elements. Organize and maintain accurate product data sheets, plant material specs, and supplier pricing schedules. Build out standardized cost templates and Standard Operating Procedures (SOPs) to streamline the quoting process. Help prepare detailed client quotes within LMN (Element) software. Assist with basic backend administrative workflows, including invoice preparation and cross-checking project costings. Send daily end-of-day progress reports outlining completed tasks and daily priorities. Required Experience: 1–2 years of experience in an administrative, estimating support, or pre-construction coordination role (preferably supporting Australian trades, landscaping, or residential construction). Demonstrated experience handling job sheet data, materials lists, and supplier pricing updates. Experience or strong familiarity with digital take-off and CRM/quoting software in a trade environment. Required Education: Bachelor’s degree or diploma in Business Administration, Construction Management, Civil Engineering, or a related discipline. Required Traits: Strong systems-and-process mindset with a high aptitude for organizing unstructured data. Exceptional attention to detail and accuracy with numbers and costings. Proactive communicator with clear written and verbal English skills. Self-motivated and comfortable taking ownership of routine processes independently. Required Software/Systems: Groundplan (Digital Take-off Software). LMN / Element (Landscape Business & CRM Software). Microsoft Excel / Google Sheets (Advanced data management). MYOB / Xero (Basic accounting/invoicing software awareness). Pay: Php35,000.00 - Php45,000.00 per month Application Question(s): Have you worked with Australian construction, landscaping, trades, or residential businesses? How many years of experience do you have with Groudplan? How many years of experience do you have with LMN / Element? Please describe your previous experience in estimating, pre-construction, administration, construction coordination, landscaping, or a similar role. How many years of relevant experience do you have? Work Location: Remote
TTP Outsourcing
