AgentSync
3+ years' property/real estate experience, Australian market knowledge, high acc Lease collation, property admin, data entry, inspections, record keeping and tas PropertyMe, Inspection Express, Flkitover, email and property management systems Schedule 40 hours per week, Monday to Friday, 8:00am to 5:00pm AEST/AEDT (including a 1-hour lunch break) Role Overview This role supports the property management team during a significant transition, following the departure of the Head of Property and the resulting gap in knowledge and time availability. The primary purpose is to provide reliable execution support across property administration, lease collation, data entry, and related property management workflows. You will work closely with the property management team and use multiple property management systems to keep work accurate and timely. This role is critical in maintaining operational continuity, reducing bottlenecks and supporting the team through a high-pressure transition period. Key Responsibilities Property Management Administration Provide day-to-day administrative support across property management workflows Take ownership of assigned tasks to reduce pressure on the existing property team Follow established checklists and procedures to complete work consistently Adapt to changing priorities and task requirements as needed Lease & Property Documentation Assist with lease collation and ensure required information is accurately organised Maintain accurate property-related records within designated systems Follow established processes for documentation and data handling Identify inaccuracies or missing information and communicate issues promptly Data Entry & Accuracy Complete property-related data entry accurately and efficiently Review information for errors before submission or completion Maintain data accuracy when working under time pressure Keep records updated across relevant property management systems Inspections & Property Systems Complete assigned tasks using PropertyME Support workflows involving Inspection Express Use Flkitover as required for assigned property tasks Learn and follow existing system processes and checklists Task Management & Team Communication Manage assigned tasks independently and prioritise work effectively Communicate clearly with the property management team to minimise errors and downtime Respond effectively to time-sensitive requests and changing priorities Provide timely updates on task progress and outstanding work Required Skills & Experience Minimum of 3+ years of experience in property management, real estate administration, property administration or similar roles Strong attention to detail and a high level of data accuracy Strong ability to manage time, prioritise tasks and work effectively under pressure Clear written communication and ability to collaborate effectively with a remote team Ability to adapt to changing tasks, follow established processes and work independently Preferred Skills Real estate experience within the Australian property market Real Estate Licence or Certificate of Registration Experience with lease collation Familiarity with property management inspection workflows Tools & Software Proficiency Property Management Systems: PropertyME Inspection & Property Workflow: Inspection Express, Flkitover Communication & Task Allocation: Email Documentation & Processes: Existing checklists and procedure documents
AgentSync
