Fasttrack Solutions ERP Inc
Excited to take the next step in your career? We’ve got a great opportunity for you! Join the Global Shared Services Operations Team as an Associate Analyst – Business Compliance . In this role, you will: 1\. Business Partner Due Diligence · Collect from business partners all the information and documentation required for the Business Partner Due Diligence process. · Verify collected information through public domain and ensure all document provided by the business partner and internal stakeholder is valid and accurate. · Send business chasers regularly to internal stakeholders and/or relevant project managers to obtain missing information and expedite due diligence process. · Perform screenings in accordance with work instructions on business partners and their associates for negative news, sanctions and politically exposed persons (PEPs) · Assess relevance of hits, compiling documentation needed to accurately validate or discount the hits. · Escalate to Group Compliance any red flag and/or issues identified during the course of the review. · Send business chasers regularly to suppliers/partners and/or relevant project managers to obtain missing information and expedite the registration process. · Obtain approval from Group Compliance to complete registration for a business partner categorized as high-risk and/or whenever a red flag is found. · Provide clearance to business partners and ensure that records are maintained in a timely manner. · Perform the above in accordance with the work instructions. · Keep abreast of the changes to the procedures and suggest improvements to the existing process. · Generate and provide reports related to due diligence activities as requested. · Assist Group Compliance with other activities related to the Business Partner Due Diligence portfolio. 2\. Charitable Contribution and Sponsorship (CCS) Review · Conduct integrity checks on recipients and key personnel using approved tools. · Maintain the CCS Register and reconcile reports with expense records. · Escalate high-risk findings to Group Compliance. 3\. Responsible Person Declaration · Send reminders for the annual Responsible Person Declarations. · Track completion rates and prepare reports per Business Line. · Escalate persistent non-compliance to Group Compliance. 4\. Training and Awareness · Monitor completion of mandatory compliance training modules. · Send follow-ups to employees with overdue modules. · Prepare training completion reports per Business Line 5\. GHE (Gifts, Hospitality \& Entertainment) Review · Maintain the GHE Register and reconcile reports with expense records. · Ensure all GHE activities are logged in to the GHE Register within required timelines. · Escalate red flags, policy breaches, or non-compliance submissions. 6\. COI (Conflict of Interest) Review · Support the annual COI declaration - ongoing monitoring process. 7\. ISO 37001 Certification · Assist with chasing the Working Committee and auditors for documentation gatherings. 8\. Business Line Risk Review · Check and track email requests related to BLRR, background checks/due diligence. · Respond to requestors as required in accordance to applicable processes/procedures. 9\. Administrative Support · Create Purchase Requests, perform Goods Receipt Notifications, and manage other vendor payment processes. · Manning the Group Compliance mailbox and forwarding requests that require group compliance attention to Group Compliance personnel for further deliberations. Perform other compliance-related tasks as may be assigned by Group Compliance. What will you bring to the team: Bachelor’s/College Degree in Legal Management, Business Administration, Accounting or equivalent. Proficient in using MS office applications. Excellent verbal, presentation and written communication skills Detail-oriented and have good problem-solving skills. Ability to cope with ambiguity and change and maintains a high level of professionalism Knowledge or experience in conducting due diligence review or KYC (know-your-customer) is preferred. Knowledge o rexperience with business integrity frameworks and processes, an advantage Our People enjoy: Medical, Dental Coverage and Life and Accident Insurance from Day 1 of employment Hybrid Setup (2 days/week, Office-based \| 3 days/week, work-from-home) Internet Allowance Employee Engagement Activities Convertible to Cash Vacation Leaves Paid Employee Referral Program In-house learning programs and opportunities Job Type: Full-time Pay: Php20,000\.00 - Php40,000\.00 per month Benefits Additional leave Company Christmas gift Health insurance Life insurance Opportunities for promotion Promotion to permanent employee Work Location: Hybrid remote in Mandaluyong
Fasttrack Solutions ERP Inc
