AIACI
Company: AI Accreditation Institute (AIACI) Location: Fully remote, open to applicants across the Philippines Employment type: Full-time Salary: ₱45,000 to ₱55,000 gross per month, depending on relevant skills and experience Schedule Hours aligned with Australian daytime business hours, with some work outside regular hours to accommodate US-based meetings and events Bring your organization, communication, and coordination skills to a company developing professional education in AI leadership and management. AIACI is looking for an Executive Assistant and Operations Coordinator to provide administrative support to several members of our senior management team and help coordinate our professional certification programs. This is a varied role for someone who enjoys keeping people organized, managing competing priorities, and making sure tasks are followed through to completion. We welcome applicants from administration, executive support, virtual assistance, customer service, BPO, project coordination, education, and other fields with relevant transferable skills. A technical background in AI is not required. You’ll help us: Manage calendars, arrange meetings, and coordinate schedules for multiple senior management team members Schedule meetings across Australian, Philippine, and US time zones, ensuring invitations, materials, and meeting links are ready Prepare agendas, take meeting notes, track action items, and follow up on outstanding tasks Provide day-to-day administrative support, including correspondence, document preparation, and recordkeeping Create and update Excel spreadsheets, trackers, and reports Organize documents and maintain shared files in SharePoint Prepare and format PowerPoint presentations and meeting materials Coordinate program activities, deadlines, contractors, and internal communications Support learner communications, course administration, and the organization of online sessions and events Identify practical ways to improve our administrative processes and use digital tools more effectively You could be a strong fit if you: Have hands-on experience using Microsoft tools, including Outlook, SharePoint, Excel, and PowerPoint Communicate clearly and write well in English Are highly organized, accurate, and reliable Can manage competing priorities and support several senior managers Take initiative while knowing when to ask questions or escalate an issue Handle confidential information with discretion and sound judgment Can work independently in a remote environment with reliable internet access Are available during Australian daytime business hours and can accommodate some US-based meetings and events outside those hours Previous experience in the education sector is highly valued, but not essential. Experience supporting senior leaders, coordinating projects, or administering training programs would also be an advantage. No specific degree is required. We’re interested in your practical skills, relevant experience, and ability to contribute. You’ll work directly with AIACI’s founder and senior team, contribute to the launch and delivery of international education programs, and gain experience across executive support, program coordination, and business operations. We’ll provide guidance on our programs and systems, along with access to AIACI’s professional certification programs. As AIACI grows, there may be opportunities to develop toward program management, executive support, or broader operational responsibilities. Interested? Apply through LinkedIn with your resume. No cover letter or introduction video is required for the initial application.
AIACI
