Yoonet
We are seeking an experienced Executive Virtual Assistant to provide dedicated administrative, operational, and coordination support across multiple businesses. This full-time role supports a range of business functions, requiring strong organisation, adaptability, and the ability to manage competing priorities effectively. The successful candidate will play a key role in maintaining smooth day-to-day operations by managing communications, coordinating schedules, supporting administrative and financial tasks, and assisting with project and workflow management across multiple business entities. What You'll Be Doing Manage incoming calls and communications across multiple business entities Handle email correspondence, messages, and follow-up actions on behalf of executives Serve as a professional point of contact for internal and external stakeholders Monitor, prioritise, and track communications to ensure timely responses Manage and coordinate multiple executive calendars Schedule meetings, appointments, and operational activities Resolve scheduling conflicts and adjust priorities as needed Send meeting confirmations, reminders, and updates to stakeholders Process invoices and assist with basic financial administration Maintain accurate records of transactions, billing information, and documentation Support payment tracking and basic reconciliation activities Ensure data accuracy and consistency across business systems Coordinate operational tasks across multiple business functions Support project coordination and workflow management Monitor task progress and escalate issues when necessary Assist leadership in keeping business operations organised and on track Additional Support / Coverage Provide administrative support across multiple businesses and stakeholders Coordinate time-sensitive activities and competing priorities Assist with maintaining efficient workflows across different operational environments Support cross-functional projects and business initiatives as required What We're Looking For Proven experience in an Executive Assistant, Executive Virtual Assistant, or senior administrative support role Experience supporting multiple stakeholders, executives, or business units is preferred Strong organisational skills with the ability to manage multiple priorities simultaneously High level of professionalism, discretion, and reliability Ability to work independently with minimal supervision Strong problem-solving skills and sound judgment Comfortable working in a fast-paced environment with changing priorities Proactive approach to identifying issues and improving processes Strong attention to detail and commitment to accuracy Key Skills \& Experience Executive calendar and schedule management Executive correspondence and communication management Meeting coordination and stakeholder management Invoicing and basic financial administration Recordkeeping and documentation management Project and operational coordination Excellent written and verbal English communication skills Strong organisational and time management skills Ability to manage multiple workflows across different business functions Proficiency with digital tools, business platforms, and productivity software Ability to adapt quickly and maintain accuracy across multiple tasks and priorities
Yoonet
