AdminEdge
Key Responsibilities Executive & Administrative Support Manage executive email inboxes and prioritize urgent communications. Maintain calendars, meetings, appointments, reminders, and deadlines. Draft professional emails and correspondence on behalf of leadership. Answer and return phone calls while routing inquiries appropriately. Track action items and ensure timely follow-up on outstanding tasks. Provide ongoing executive administrative support to agency leadership. Healthcare Operations Support Track physician orders, signatures, referrals, and required documentation. Monitor electronic faxes and organize incoming healthcare documents. Maintain accurate digital records, trackers, spreadsheets, and administrative files. Support patient intake, referral coordination, scheduling, and administrative workflows as needed. Coordinate with clinicians, physician offices, vendors, contractors, and other stakeholders. Assist with credentialing, payer enrollment, and other operational projects. AI, Presentation & Project Support Use AI tools such as ChatGPT, Microsoft Copilot, Canva, or similar platforms to create presentations, educational materials, reports, and business documents. Prepare presentation slides, speaker notes, handouts, and supporting materials. Assist with marketing materials, community outreach resources, and internal documentation. Research unfamiliar topics and organize information into professional business content. Operational Coordination Maintain organized workflow trackers and recurring task schedules. Monitor deadlines and identify missing information or incomplete follow-up items. Coordinate with internal and external stakeholders to ensure projects remain on schedule. Recommend workflow improvements that enhance efficiency and organization. Provide regular status updates and proactively communicate progress. Preferred Skills & Qualifications Minimum of 3 years of experience supporting a U.S.-based healthcare, home health, medical, or professional services organization. Strong executive administrative support experience. Excellent written and verbal English communication skills. Experience managing executive calendars, email inboxes, phone calls, and administrative workflows. Experience with physician orders, referrals, scheduling, credentialing, or healthcare documentation. Familiarity with electronic medical record (EMR) systems and healthcare administrative processes. Strong proficiency with Microsoft Office, Google Workspace, spreadsheets, and online collaboration tools. Experience using AI productivity tools such as ChatGPT, Microsoft Copilot, Canva, or similar platforms. Highly organized with exceptional attention to detail and follow-through. Able to work independently while managing multiple priorities in a fast-paced environment. Reliable remote work setup with stable internet connection. Nice-to-Have (Bonus Skills) Experience supporting a home health agency owner, administrator, or Director of Nursing. Familiarity with Medicare-certified home health operations. Experience with home health intake, referrals, scheduling, authorizations, or physician order management. Experience with credentialing, provider enrollment, Medicare, Medicaid, or workers' compensation. Registered Nurse (RN) or other healthcare clinical background. Experience creating healthcare education presentations or patient education materials. Experience supporting community outreach, healthcare marketing, or business development initiatives. Experience coordinating remote vendors, contractors, or external partners. What we offer: Fixed U.S. working schedule Fully remote role — work from anywhere Direct collaboration with U.S. small businesses and entrepreneurs Paid time off — 10 PTO days per year, plus 6 U.S. holidays off
AdminEdge
