Phoenix Water Solutions - Ensure Partner
The Pre-Construction Service Administrator at Phoenix Water Solutions will oversee all pre-construction estimation processes, ensuring accurate, compliant, and timely cost projections. This role involves close collaboration with division managers to capture project requirements and deliver estimates within 24 hours. The Pre-Construction Admin will also handle project handoffs, ensuring all relevant documentation, estimates, and details are transitioned smoothly to operations. The role requires strong analytical skills, software proficiency, and the ability to manage competing priorities. The Pre-Construction Service Administrator will utilize ServiceTitan, HubSpot, Microsoft Suite (Excel, Teams, Outlook, Word, PowerPoint), FastPIPE, and Bluebeam to improve efficiency, accuracy, and communication across the company. Key Responsibilities Compile and organize pending estimates for timely review, ensuring all requests are processed within 24 hours. Work directly with division managers (no in-house engineers/estimators) to collect accurate project details, specifications, and requirements. Prepare comprehensive estimates with detailed breakdowns of materials and labor costs. Ensure estimates comply with company standards, client requirements, and regulatory guidelines. Manage project handoffs, ensuring all estimate data, notes, and supporting documents are transitioned accurately to operations. Maintain and update a database of estimation resources, including vendor lists, templates, and historical pricing data. Analyze data and trends quarterly to improve estimation accuracy and efficiency. Continuously update and improve estimating tools/software, including FastPIPE, Bluebeam, ServiceTitan, and HubSpot, to enhance productivity. Review completed estimates for consistency, accuracy, and compliance before submission. Provide cross-departmental support to ensure estimates integrate into budgets, schedules, and broader project plans. Qualifications Bachelor’s degree in Civil, Mechanical, Construction Management, or a related field (preferred). 2-3 years of experience in construction and plumbing estimates, pre-construction, or project management roles. Expertise in preparing cost estimates for labor, materials, and overhead. Strong proficiency in FastPIPE, Bluebeam, ServiceTitan, HubSpot, and Microsoft Suite. Ability to work in a fast-paced environment with strict 24-hour estimate turnaround times. Remote work experience minimum 1-2 years Strong analytical, organizational, and problem-solving skills. Excellent communication skills to collaborate with division managers and internal teams. Highly detail-oriented, analytical, and capable of managing multiple projects simultaneously. Available to work full-time on Pacific Standard Time (PST) We conduct background checks. Submission of a valid NBI Clearance is required upon onboarding. Why Join Us? Become a valuable part of our growing operations team and help us deliver a smooth candidate experience across accounts. Whether you're supporting Phoenix Water Solutions or internal hiring for Ensure Partner, your contribution will shape how we scale with quality and care. Please only apply for this role if you can commit to a Pacific Standard Time (PST) shift schedule. We use Time Doctor as our time-tracking tool. Job Type: Full-time Benefits Fixed schedule Work from home Leave credits upon regularization HMO upon regularization Schedule 8 hours shift Monday to Friday Must be available in Pacific Standard Time (PST) hours Pay: Php72,000.00 - Php83,200.00 per month Experience: remote: 2 years (Required) working on a graveyard shift: 2 years (Required) plumbing estimates and pre-construction: 2 years (Required) Work Location: Remote
Phoenix Water Solutions - Ensure Partner
