SJ Group
Key Responsibilities Maintain SMEC’s key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by: Uploading or registering documents provided by users; Ensuring that the document control QA/QC requirements are met; Maintenance of accurate metadata and document attributes on all documents; Retrieval and provision of documents as needed; Maintaining access to key business document registers, systems and databases; Liaise and communicate with SMEC personnel to obtain required documents; Prepare reporting and analysis on document registers and compliance for key stakeholders, such as: SMEC Project Document Compliance Report SJ PDS Compliance Report PM Competency Report ANZ Audit Report Summary Provide feedback to business unit managers and individual users on missing and required documents. Facilitate resolution of document control related issues and requests in a timely manner, including but not limited to: Knowledge Management Competency Platform Contracts PDS Audits Employee CVs Act as the administrator of the following libraries: Knowledge Portal Competency Platform Project Data Sheet Contracts Library Audit Site Opportunity and Project Workspaces Other central document libraries Liaise with internal team members or other functional groups to address unresolved issues. Identify and suggest possible improvements on internal processes. Other tasks related to SMEC’s document registers and document compliance processes as required. Key Qualifications, Knowledge, Skills And Experience Candidate must possess at least a Bachelor's/College Degree. With at least 3 years solid working experience in document management role. Able to demonstrate familiarity with document control systems and processes Excellent software skills (MS Office, SharePoint, Document Control Management Systems) Proven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines Excellent interpersonal and teamwork skills Desire and willingness to learn and work in a dynamic environment Experience with International Operations or a Global Shared Service environment a distinct advantage Excellent written and oral English language communication skills Experience in an engineering project environment is advantageous At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
SJ Group
