IVS Business Support Service
About Us At iLink Virtual Solutions , we connect exceptional remote professionals to international organizations seeking reliable, skilled, and proactive support. Our team specializes in providing virtual administration and operational solutions that help businesses focus on growth while we manage the back end. We value integrity, accountability, and teamwork, and we take pride in creating long-term partnerships built on trust and quality performance. About The Role We are seeking a detail-oriented and reliable Finance Administrator to provide remote finance and bookkeeping support to an Australian company. The successful candidate will support the Finance Manager with day-to-day finance administration, including bookkeeping, accounts payable and receivable, invoicing, payment follow-up, record maintenance, and finance-related communication with internal and external stakeholders. If you are a proactive finance professional who can work independently, maintain confidentiality, meet deadlines, and deliver accurate work in a fast-paced environment, then you’re the one we are looking for. Key Responsibilities Bookkeeping and Finance Administration: Complete day-to-day bookkeeping and finance administration tasks accurately and on time. Enter, review and maintain financial transactions in the company’s accounting and business systems. Process supplier invoices, purchase orders, expense claims, credit notes and other supporting documentation. Maintain accurate electronic finance records, contract documentation, supplier details and client account information. Assist with coding invoices and expenses in accordance with company procedures and Finance Manager instructions. Follow up missing, incomplete or incorrect finance documentation with relevant internal teams or external parties. Maintain organised digital filing systems for invoices, remittance advices, purchase orders, contracts and related finance documents. Assist with general data entry, system updates and finance administration as required. Accounts Payable: Receive, review and process supplier, vendor and subcontractor invoices. Check invoices against approved purchase orders, work orders, service records or other supporting documentation. Liaise with internal stakeholders to obtain approvals or clarify invoice discrepancies. Prepare payment information and supporting documentation for review and approval by the Finance Manager or authorised personnel. Respond to supplier and vendor payment enquiries professionally and promptly. Maintain accurate supplier records, including banking details and contact information, in line with company procedures. Assist with the resolution of supplier account discrepancies and outstanding invoices. Accounts Receivable and Client Invoicing: Assist with the preparation and processing of client invoices for contract services, additional works and other approved charges. Ensure invoices include the required supporting documentation, purchase order details and client-specific information. Maintain accurate customer account records and update invoice status in the relevant systems. Send invoices, statements and other finance-related correspondence to clients as directed. Follow up overdue invoices and outstanding payments in a professional and respectful manner. Respond to client enquiries regarding invoices, statements, credit notes, payment status and account details. Escalate disputed invoices, payment concerns or unresolved debtor matters to the Finance Manager. Stakeholder Communication: Communicate professionally with clients, suppliers, vendors, subcontractors and other external parties regarding finance-related matters. Liaise with operations, administration and management teams to obtain information required for invoicing, payment processing and account maintenance. Provide timely updates to the Finance Manager on outstanding documentation, account queries, overdue payments and administrative issues. Support a positive customer and supplier experience by ensuring finance enquiries are acknowledged and addressed promptly. Finance Support and Compliance: Assist the Finance Manager with finance tasks, administrative deliverables and ad hoc projects. Support the maintenance of finance procedures, templates, registers and records. Assist with preparing documentation requested for audits, internal reviews or compliance checks. Handle confidential financial and commercial information with professionalism and discretion. Follow company policies, approval processes, data-security requirements and relevant Australian business procedures. Perform other general finance and administration duties reasonably required for the role. Operational Relationships The Finance Administrator will work closely with: Finance Manager Operations and Administration teams Clients and customer contacts Suppliers, vendors and subcontractors External service providers Requirements and Qualifications Minimum 3 years’ experience in bookkeeping, accounts administration, finance administration, accounts payable, accounts receivable or a similar role. Demonstrated experience supporting Australian clients, Australian businesses or Australian accounting processes is essential. Experience managing both accounts payable and accounts receivable functions. Strong understanding of client invoicing, supplier invoices, purchase orders, credit notes, statements and payment follow-up. Experience using accounting software such as Xero, MYOB, QuickBooks. Experience or working knowledge of Microsoft Dynamics is a plus. Proficiency in Microsoft Office, particularly Excel, Word, Outlook and SharePoint. Strong attention to detail and a high level of accuracy in data entry and financial record keeping. Ability to work independently, manage competing priorities and meet deadlines with minimal supervision. Excellent written and verbal English communication skills, with confidence communicating professionally with Australian clients and suppliers. Strong organisational, problem-solving and follow-up skills. Ability to handle confidential financial information with discretion and integrity. Familiarity with Australian business terminology and basic awareness of BAS, GST, payroll tax and other statutory requirements is desirable, but not essential. Diploma, certificate or degree in Accounting, Finance, Bookkeeping, Business Administration or a related field is preferred. Job Type: Full-time Pay: Php55,000.00 per month Benefits Work from home Application Question(s): Do you have experience working with Australian companies? If yes, how many years? What is your earliest availability to start? Where are you currently located (primary location/city where you'll stay to work)? Education: Bachelor's (Preferred) Experience: Accounting: 3 years (Preferred) Work Location: Remote
IVS Business Support Service
