ClearDesk
Do you love the behind-the-scenes work that keeps a fundraising operation humming, quietly tracking every deadline, every ask, and every thank-you so nothing slips through the cracks? Are you the kind of person who can research a foundation, draft a compelling appeal letter, and keep a leadership team briefed and ready before they ever walk into a donor meeting? If you thrive on structure, take pride in precision, and want your work to directly fuel the mission of a growing nonprofit, this opportunity could be the perfect fit for you. Our Story Starts with People Like You The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born. Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. That’s where you come in. The Role: Grants and Donor Relations Specialist Imagine being the operational backbone behind a nonprofit's fundraising efforts, the person who keeps the grant calendar airtight, the donor pipeline organized, and every stewardship touchpoint on schedule. Every grant you research, every LOI you draft, and every briefing note you prepare helps turn funder relationships into sustained support for the mission. You're not just filing paperwork. You're helping shape how the organization shows up for its funders, from the first prospect research to the final thank-you note. Whether you're adapting a grant template for a new corporate funder, building a briefing packet ahead of a major donor meeting, or updating the CRM so no interaction is lost, your work directly shapes how well-resourced and well-run the development function becomes. You bring nuanced judgment to ambiguous situations, write with clarity and warmth, and don't wait to be told the next step. Whether you're managing a dozen grant deadlines at once, chasing down a past-giving summary before a meeting, or drafting the first SOP for a brand-new stewardship workflow, you bring rigor, initiative, and follow-through to everything you touch. What Your Days Might Look Like: Behind-the-Scenes Operations: Manage the master grant calendar, maintain the prospect pipeline, and handle all operational tracking for fundraising activities to ensure zero missed deadlines. Grant Coordination & Adaptation: Research potential foundation/corporate grants; write, adapt, and format grant applications using existing successful templates; upload pre-approved information into grant portals. Donor & Funder Briefings: Prepare detailed profiles, briefing materials, meeting agendas, past giving summaries, and recommended next steps for executive leadership prior to donor/funder interactions. Stewardship & Communications: Draft compelling campaign materials, appeal letters, thank-you notes, and varied personalized stewardship communications; schedule and pace donor outreach cadences. Database & CRM Maintenance: In tandem with internal team members, record all interaction logs, relationship histories, outcomes, and email communications within the CRM. SOPs & Systems Building: Establish clear development SOPs, workflows, and templates to preserve institutional knowledge and support year-end giving campaigns. Who We Think Will Thrive in This Role: You have 2–4 years of experience in non-profit development, grant administration, or donor relations operations You have a proven track record managing a grant calendar, tracking a prospect pipeline, and submitting applications through online grant portals You write well, with the ability to draft and adapt LOIs, donor stewardship notes, and campaign copy You have hands-on experience maintaining non-profit CRMs (e.g., Cielo) and keeping donor interaction histories current You're organized and can manage multiple grants, campaigns, and open threads at once You're resourceful when researching unfamiliar funders, portals, or compliance requirements You are willing to work in a US time zone schedule. You can secure the required technical setup, including: At least a 720p HD webcam A noise-canceling headset A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Here’s what you can expect from us: We pay you fairly and on time We provide prepaid HMO coverage for your peace of mind We help you grow with tools, training, and honest feedback We celebrate your wins And above all, we actually care Ready to be part of something that matters? Apply now and start your journey with ClearDesk. REMINDER: ClearDesk does not request any monetary payments or fees during the hiring process. If you receive such a request, please ignore it and report it to us immediately. Always ensure that communication comes from emails ending in @ cleardesk.com , @ cleardeskteam.com or @ cleardesknow.com . Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.
ClearDesk
