Real Estate Admin Specialist

Job Description

Job Title: Real Estate Admin Specialist Location: Remote Start Date: Immediate Job Type: Full Time (40 hours per week) Job Summary We are looking for an experienced Real Estate Admin Specialist to support our property sales team with contract administration, property listings, and general real estate operations. The role focuses on managing off-the-plan and house-and-land contracts from exchange through settlement, coordinating with clients and stakeholders, and ensuring accurate documentation and smooth transaction processes. The ideal candidate has at least three years of real estate administration experience, exceptional attention to detail, strong communication skills, and thrives in a fully remote environment. Key Responsibilities Primary - Contract Administration Manage contract administration for off-the-plan and house and land transactions Prepare, track, and process contracts from exchange through to settlement Liaise with vendors, buyers, solicitors, and agents to manage documentation and timelines Ensure Monday operations are fully covered, removing the current weekly gap in admin coverage Secondary - Listings \& Communications Upload and manage property listings across REA and other relevant platforms Handle builder and client email communications, follow-ups, and scheduling queries Support Vicky and the broader team with general real estate administration tasks Operate and learn internal platforms including REA Forms and the Unify Property Platform Qualifications Minimum of 3 years' experience in real estate administration. Proven experience in contract administration; off-the-plan experience is highly preferred. Proficiency in Rex CRM is essential. Strong attention to detail with excellent organizational skills. Excellent written and verbal English communication skills. Proficient in Microsoft Outlook and Excel; experience with REA Forms and Unify Property Platform is an advantage. Self-motivated with the ability to work independently in a fully remote environment. Application Process To apply, please submit the following to kaye@yorkhamilton.com and use the email subject " Applicant: Real Estate Admin Specialist" Updated resume Cover letter 1-minute Introduction Video Photo of work set up at home Screenshot of PC specs and speedtest from speedtest.net \ Note: incomplete applications will not be considered Pre-hiring Requirements: (Not mandatory at this stage, but great to have ready) To Help Us Move Quickly Through The Hiring Process, It Would Be Beneficial If You Already Have The Following Available Or Prepared 3 Character references (should be your current / previous lead or manager) Valid copy of NBI Clearance (for Filipino candidates) Valid copy of Police Clearance Certificate (for non-Filipino candidates)