TTP Outsourcing
Position Summary: The Business Support Administrator provides administrative support across contractor compliance, CRM management, executive support, and operational administration. The role ensures contractor records remain compliant, onboarding processes are completed efficiently, and company systems are accurately maintained to support business operations. Key Responsibilities Contractor Compliance Management Manage contractor onboarding and compliance processes. Review and verify contractor documentation including insurances, licences, statements of attainment, inductions, and RIW requirements. Follow up contractors regarding outstanding compliance documentation. Maintain accurate contractor compliance records within HubSpot and Simpro. Liaise with external compliance bodies and help desks as required. Track and monitor compliance status and renewal dates. Finance \& Accounts Administration: Assist with day-to-day accounts administration activities. Process contractor reimbursements and payment-related documentation. Support accounts payable and accounts receivable functions. Prepare and maintain financial records and supporting documentation. Reconcile transactions and assist with financial data accuracy. Generate reports and provide administrative support to the finance function. Assist with invoice processing, purchase orders, and expense tracking. Maintain records within accounting platforms such as Xero, QuickBooks, MYOB, or similar systems. Executive \& Administrative Support: Manage executive inboxes and prioritise communications. Organise and file correspondence. Assist with meeting preparation and follow-up actions. Provide general administrative support to leadership as required. Operations \& Accounts Administration: Process operational and account-related administrative tasks. Assist with contractor reimbursements and documentation. Update account statuses and workflow stages. Support Simpro administration and licence management. Assist with reporting and operational data maintenance. Skills \& Experience: Previous experience in administration, operations, compliance, or project coordination. Strong attention to detail and document management skills. Experience using CRM systems. Experience using Simpro or similar job management software. Excellent written communication and stakeholder follow-up skills. Ability to manage multiple priorities and deadlines. High level of organisation and accuracy. Preferred but Not Required: Experience working with Australian clients or companies. Experience in facilities management, trades, construction, property, or maintenance industries. Experience with CRM systems, project management tools, or email marketing platforms. Basic graphic design or video editing skills. Ideal Candidate Profile: The ideal candidate is someone who is both creative and organised. They should be able to support the company’s goals while also providing reliable executive and administrative support. They must be proactive, detail-oriented, professional, and comfortable managing both strategic tasks and day-to-day admin responsibilities. Pay: Php45,000\.00 - Php50,000\.00 per month Application Question(s): Can you walk me through your experience managing contractor onboarding and compliance? What types of documents have you handled, and how did you ensure everything stayed up to date? Which systems or tools have you used for CRM, job management, or accounting (e.g., HubSpot, Simpro, Xero)? How did you use them in your day-to-day tasks? This role involves handling compliance tracking, finance admin, and executive support at the same time. How do you prioritise tasks and manage deadlines when everything feels urgent? Work Location: Remote
TTP Outsourcing
