Business Support Officer

Job Description

Mills Recruitment is partnering with a specialist Australian mining, resources and engineering consultancy to appoint a Business Support Officer on a full-time remote basis, working from the Philippines and providing key administrative and executive support to the Managing Director and Business Manager. About The Role The Challenge Keep critical business processes moving accurately and on time across executive support, HR administration, project timekeeping, reporting, systems, and corporate records. The Opportunity Take ownership of a varied business support function within a small, technically led Australian consultancy. Working fully remotely from the Philippines, you'll work closely with the Managing Director and Business Manager and play an important role in keeping the business organised, responsive, and audit-ready. Compensation And Benefits Market-aligned remuneration package commensurate with your experience and expertise. Company-provided equipment to support your remote work. Full-time remote work arrangement supporting an Australian-based business. Candidates are required to have a reliable high-speed internet connection and a dedicated, private home workspace suitable for professional calls and virtual meetings. What You Will Do Provide executive support to the Managing Director, including diary and email management, travel coordination, presentations, correspondence, and meeting follow-ups. Coordinate recruitment and HR administration, including job advertisements, candidate communication, interview scheduling, reference checks, onboarding, offboarding, and employee records. Administer the company's timekeeping and project reporting system, including timesheets, project setup, client reports, and weekly project hours and profitability reporting. Provide day-to-day support across IT, project files, website and social media updates, office administration, insurance documentation, and business registers. Maintain accurate records and controlled documentation in accordance with the company's ISO 9001 Quality Management System. Who We Are Looking For Preferred Qualifications 5+ years of relevant experience in an Executive Assistant, Senior Administrative, Business Support, or similar role, with proven experience supporting senior leadership. Experience providing executive-level support, including diary management, correspondence, travel coordination, and presentation preparation. Experience with timesheet, job costing, or professional services systems, with the ability to build and run accurate reports. Experience with Timepro or a comparable professional services time and billing system is highly desirable. Strong Microsoft Office skills, particularly Excel and PowerPoint, with confidence working with data and preparing professional reports and presentations. Familiarity with ISO 9001 document control and record keeping. Experience supporting recruitment, onboarding, and HR administration, with an understanding of Australian employment administration highly desirable. Proven experience working remotely with minimal supervision, ideally supporting an international or Australian business. Skills and Attributes Confident and comfortable supporting a Managing Director directly, with the maturity to manage priorities, follow up on actions, and raise issues when required. Strong executive presence and professional communication skills, with the confidence to handle correspondence and interactions on behalf of senior leadership. Proactive and resourceful, able to anticipate needs and resolve routine issues without waiting for instructions. Highly organised with excellent attention to detail and the ability to manage multiple priorities and recurring deadlines. Discreet and trustworthy when handling confidential employee, client, and commercial information. If you're an experienced executive support or senior administration professional looking for a full-time remote opportunity supporting an Australian professional services business , apply online now or send your latest CV to Danica Laxamana at danica.laxamana@millsrecruitment.com