OVATech OPC
Overview We are looking for a highly organized and detail-oriented Operations Assistant to support a growing construction business. We are looking for the following specific requirements Previous experience in administrative support, operations, customer service, or construction administration Strong organizational and multitasking abilities in a fast-paced environment Excellent attention to detail with a high level of accuracy Strong written and verbal English communication skills Ability to prioritize tasks, meet deadlines, and work independently Comfortable working across multiple software platforms simultaneously Basic understanding of payroll, invoicing, and administrative workflows Proficient in Microsoft Office Suite and Google Workspace Willingness to learn new software and standardized operational processes Ability to maintain organized documentation and operational records Your responsibilities will include (but are not limited to): Provide day-to-day administrative and back-office support for company operations Maintain organized project documentation and operational records Ensure operational data is accurate, updated, and well-organized Coordinate workflows between office staff, sales representatives, subcontractors, and management Assist with preparing and maintaining job costing records Verify project-related expenses and supporting documentation Support operational reporting and maintain project files Process payroll through Gusto and coordinate payroll documentation Calculate and prepare sales commission payments for management approval Assist with supplier bill payment processing while coordinating with the company accountant Review subcontractor invoices for completeness and accuracy Assign invoices to the appropriate projects before processing Maintain organized records of project expenses and subcontractor payments Monitor incoming customer inquiries and website leads Enter and maintain accurate lead information within the CRM Assign leads to the appropriate Sales Representative Answer customer inquiries when Sales Representatives are unavailable Record detailed customer call notes and assign follow-up actions Assist with obtaining roof measurements using company software Enter property addresses into the roof measurement platform Coordinate roof measurement reports for estimating purposes Assign completed measurement reports to the appropriate Sales Representative Support estimating activities using company templates and standardized procedures This Position Is Perfect For You If You Are… Highly organized and detail-oriented Proactive and self-motivated Dependable and accountable Strong problem-solving mindset Excellent communicator with a customer-focused attitude Adaptable and eager to learn new systems Able to remain calm under pressure while managing multiple priorities Collaborative team player who can also work independently Takes initiative without constant supervision Professional, reliable, and committed to accuracy Benefits Company events Opportunities for promotion Work from home Application Question(s): How many years of experience do you have in administrative support, operations, customer service in construction business? How many years of experience do you have managing operational records, documentation, invoices, payroll support, or project-related administrative tasks? Years of experience working as a Freelancer or as a Virtaul Assistant? Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos. Do you have a main and backup computer? This is strictly required as we conduct system checks. Do you have a main and backup internet? This is strictly required as we conduct system checks. Work Location: Remote
OVATech OPC
