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Job Title: Executive Assistant & Operations Coordinator (SaaS / AI-Enabled) Commitment: Full-Time Location: Remote (Flexible alignment with US & European business hours) Rate: $6-8/hour Focus: Executive administrative support, proactive task management, data organization, and basic deal flow triage utilizing automated thesis-screening tools. Overview: A global boutique Venture Capital & Strategic Advisory firm specializing in Sports, Media, and Technology is seeking an organized, proactive, and articulate Executive Assistant. You will support the Managing Partners across operational, administrative, and deal-flow functions, serving as the core administrative link to keep schedules on track, maintain internal CRM systems, and run initial filters on incoming investment opportunities. Key Responsibilities Proactive Executive Support: Daily inbox, calendar, and task management across international time zones (Europe and US). Proactively follow up with partners on pending deliverables. Deal Flow Triage & System Management: Process inbound investment pitches using Airtable and AI screening tools to verify fit against firm criteria (Series A+, minimum $1M ARR). Keep deal trackers up to date. Advisory Discovery Coordination: Schedule 15-minute discovery calls for inbound advisory leads and log relevant qualification metrics (revenue, funding stage, investor base). Manual Outreach Execution: Conduct structured, manual networking outreach on professional platforms in full compliance with network standards. Background & Experience Needed Professional Track Record: 2+ years of experience in an Executive Assistant, Virtual Assistant, or Operations Support role. High-Growth / Tech Exposure: Prior background working with fast-paced teams, online agencies, or startup environments. Systems Familiarity: Direct experience maintaining database trackers (e.g., Airtable, Notion), CRMs, and complex Google Workspace/Microsoft 365 environments. Must-Haves Proactive & Relentless Drive: Self-starter mentality with a strong ability to manage up and chase partners for answers rather than waiting to be directed. Detail Orientation & Autonomy: Extreme organizational capabilities with high attention to detail and the ability to work independently. Exceptional English Communication: Fluent written and conversational English for writing clear, professional emails and interfacing with team members. Tech-Savvy & Tool Proficiency: Practical experience using Airtable (or standard CRMs), Google Workspace/Microsoft Office (Excel/Sheets), and calendar management across multiple time zones. Ecosystem Understanding: General familiarity with startup terminology, funding rounds, and basic financial metrics. Nice-to-Haves Prior experience working inside a Venture Capital, Private Equity, or high-growth startup environment. Hands-on experience or interest in using AI tools/prompts to automate routine workflows. General interest or background knowledge in the Sports & Media industries. Send your latest CV and portfolio (if available) directly to pam@employmagic.com with the job title in the subject line!
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