Teamficient
Job Opportunity: Executive Administrative Assistant to the CEO Location: Remote Employment Type: Full-Time Salary Range: $700-$950 About The Role We are seeking a highly organized and detail-oriented Executive Administrative Assistant to work closely with and directly support our CEO. The ideal candidate will be responsible for managing the CEO's calendar, coordinating communications, and ensuring the smooth day-to-day operations of the executive office. This role requires excellent organizational skills, strong communication abilities, and the capability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting the CEO's productivity and effectiveness while maintaining high standards of discretion and professionalism. Key Responsibilities Executive Support Manage the CEO's calendar, scheduling meetings and appointments while balancing competing priorities and time-sensitive requests Handle email correspondence and inbox management on behalf of the CEO, including drafting responses, flagging urgent items, and following up on outstanding action items Coordinate travel arrangements, including flights, accommodations, and detailed itineraries Prepare agendas, take meeting minutes, and track follow-up on action items from meetings Act as a communication bridge between the CEO and internal teams, clients, and external partners Anticipate the CEO's needs and proactively manage priorities before they become urgent Administrative Support Prepare, organize, and maintain business documents, reports, and correspondence Maintain accurate filing systems and confidential company records Prepare reports, presentations, and business documents to support executive decision-making Track and manage expenses, invoicing, and basic bookkeeping support as needed Support hiring/onboarding coordination as needed Data Management & Reporting Maintain confidential business information with a high level of accuracy Assist with ad hoc reporting and administrative projects for the CEO If applicable, maintain records within Salesforce (contacts, opportunities, activities) to support the CEO's visibility into business operations Coordination & Communication Coordinate with internal departments to ensure smooth workflow and timely completion of tasks Respond professionally to internal and external inquiries on the CEO's behalf Support cross-functional teams with documentation, follow-ups, and project coordination Track action items and ensure timely completion of assigned tasks Process Improvement Identify opportunities to improve administrative processes and workflow efficiency Assist in implementing standardized procedures and best practices for the executive office Qualifications Required 2+ years of experience as an Executive Assistant, Administrative Executive, or similar role — ideally supporting a CEO or senior executive directly Excellent proficiency in Microsoft Office and/or Google Workspace Strong organizational, multitasking, and time-management skills Excellent written and verbal English communication skills High attention to detail, discretion, and strong problem-solving abilities Ability to work independently in a remote environment with minimal supervision Comfortable working flexible hours to accommodate time zone differences as needed Preferred Salesforce CRM experience is a plus, but not required Experience supporting sales, operations, or leadership teams Experience with project management tools Experience working with U.S.-based companies or international teams Key Competencies Calendar & Meeting Management Executive Communication & Correspondence Documentation & Record Keeping Confidentiality & Professionalism Time Management & Organization Problem Solving & Attention to Detail Proactive Judgment & Prioritization Performance Metrics Success in this role will be measured by: Timely and accurate calendar and inbox management Responsiveness and follow-through on the CEO's priorities Quality and accuracy of reports and documentation Discretion in handling confidential information Operational efficiency and process improvements Compliance with company procedures and deadlines Pay: Php43,249.50 - Php58,695.74 per month Work Location: Remote
Teamficient
