Accounts Payable & Payroll Officer (Netsuite and ADP experience)

Job Description

Role Overview We are seeking an experienced Accounts Payable & Payroll Officer to manage the end to-end accounts payable function while supporting payroll operations for Malaysia and Singapore. This full-time role is responsible for processing supplier invoices, maintaining fixed asset and stock ledgers, managing corporate card reconciliations, and ensuring accurate payroll processing through ADP. Working closely with purchasing, finance, HR, suppliers, and external stakeholders, you will play a key role in maintaining financial accuracy, supporting month-end close, and driving continuous process improvements. Key Responsibilities Manage the end-to-end accounts payable process, ensuring supplier invoices are accurately checked, coded, and processed within agreed payment terms. Match supplier invoices against purchase orders and supporting documentation, resolving discrepancies with internal stakeholders. Reconcile supplier statements and maintain supplier master records, including vendor verification and banking updates. Prepare payment runs and process employee expense claims in accordance with company policies. Maintain corporate card reconciliations and ensure complete and accurate coding. Maintain the Fixed Asset Register, process additions, disposals, transfers, and depreciation journals. Maintain stock ledger accuracy through regular reconciliations and valuation reviews. Process Malaysian payroll and support Singapore payroll using ADP, ensuring confidentiality and statutory compliance. Onboard new employees into payroll and maintain employee payroll records. Prepare month-end reconciliations for accounts payable, accruals, fixed assets, payroll, corporate cards, and stock. Maintain organized financial records and provide documentation for audit and internal review requests. Identify opportunities to improve finance processes, controls, and documentation. Support the wider finance team with ad hoc duties and projects as required. Must-Have Qualifications Relevant qualification in Accounting, Bookkeeping, or Finance, or equivalent practical experience. Minimum 5 years of Accounts Payable experience with strong end-to-end AP knowledge. Strong hands-on experience using NetSuite. Experience processing payroll, including ADP. Experience maintaining Fixed Asset Registers and processing depreciation. Experience preparing month-end reconciliations and supporting financial close.  Proven ability to work independently while managing multiple priorities and deadlines. Preferred Qualifications Knowledge of Australian GST and BAS requirements. Experience processing Singapore payroll. Experience working in a multi-entity, multi-currency, or listed company environment. Benefits Work from home Application Question(s): Do you have an experience with ADP and Netsuite? Experience: end-to-end Accounts Payable: 5 years (Preferred) Work Location: Remote