Remote Administrative Assistant - Deluxe Wine & Spirits

Job Description

Remote Administrative & Research Assistant – Wine & Spirits Company: Deluxe Wine & Spirits Co. Company Location: Mount Prospect, Illinois, USA Work Arrangement: Remote Pay: $5.00 USD per hour Time Tracking: Hubstaff About Deluxe Wine & Spirits Deluxe Wine & Spirits Co. is an Illinois-based wine and spirits company located in Mount Prospect, serving businesses throughout the Chicago market while working with partners across the U.S. We are a licensed wine and spirits distributor involved in the import, wholesale, distribution, and sale of wines and spirits. We work with producers, suppliers, distributors, wholesale buyers, retailers, restaurants, and other industry partners to bring distinctive wine and spirits brands to the U.S. market. Our work includes identifying new products and market opportunities, researching potential distribution partners, supporting supplier relationships, coordinating with buyers and distributors, maintaining business records, and assisting with the day-to-day operations behind a growing wine and spirits portfolio. We are currently looking for a dependable, organized, and resourceful Administrative & Research Assistant to join our team remotely. About The Role This position combines administrative support, business research, data organization, communication, and follow-up work . A significant part of the position will involve online research. We are looking for someone who does more than copy the first result found online. You should be comfortable investigating companies, verifying information across reliable sources, organizing findings clearly, and double-checking your work before submitting it. You will support management with both recurring administrative responsibilities and research projects related to the wine and spirits industry. Key Responsibilities Research & Business Development Support Research wine and spirits distributors, importers, wholesalers, retailers, restaurants, suppliers, producers, and potential business partners Identify potential distributors and sales opportunities in different U.S. markets Research specific companies to understand their existing wine or spirits portfolio, market focus, geographic coverage, and potential fit with our brands Find and verify company decision-makers, buyers, owners, purchasing contacts, and other relevant business contacts Research business email addresses, phone numbers, websites, LinkedIn profiles, and other publicly available contact information Conduct market and competitor research Research wine and spirits brands, categories, pricing, distribution, and market positioning Review distributor portfolios to determine which Deluxe Wine & Spirits products may be a strong fit Research potential suppliers and producers in the U.S. and international markets Compare information across multiple reliable sources instead of relying on a single website Verify research findings before submitting them Maintain organized spreadsheets and research databases Clearly document sources so information can be checked again later Prepare concise research summaries for management Administrative Support Manage and organize emails, documents, spreadsheets, contact lists, and company records Draft professional emails and follow-up messages Follow up with distributors, suppliers, customers, and other business contacts as instructed Track pending requests and make sure important follow-ups are not missed Maintain accurate contact and company information Perform data entry and database updates Organize files and business documentation Assist with scheduling and general administrative tasks Prepare reports, summaries, and internal updates Review documents and information for accuracy Assist management with special projects and day-to-day operational needs What We're Looking For We are looking for someone who is: Highly organized and detail-oriented Strong at online research Resourceful when information is difficult to find Able to distinguish reliable sources from weak or outdated information Comfortable verifying information before presenting it as fact Professional in written English Able to write clear and polite business emails Comfortable working with spreadsheets and large amounts of information Reliable with follow-ups and deadlines Able to work independently Comfortable learning new systems and processes Able to follow detailed instructions Proactive when something appears incorrect or incomplete Comfortable receiving feedback and making corrections Consistent and dependable during scheduled working hours Experience in the wine and spirits industry is helpful. We value strong research ability, reliability, judgment, attention to detail, and willingness to learn. Previous experience as an Administrative Assistant, Virtual Assistant, Executive Assistant, Research Assistant, Sales Support Assistant, Lead Generation Specialist, or Business Development Assistant is an advantage. Tools Candidates should be comfortable working with common online business tools such as: Gmail Google Docs Google Sheets Google Drive Web research and search engines Online business directories LinkedIn and company websites Hubstaff Additional systems and processes will be introduced as needed. Compensation $5.00 USD per hour Please apply only if you are comfortable with the stated hourly rate. Hubstaff Time Tracking & Work Monitoring This is a remote position. Hubstaff will be used to track working hours and work activity during paid working time. Candidates must be comfortable working in an environment where work activity and productivity are monitored. We expect team members to be actively working during recorded hours and to accurately track their time. Reliability, productivity, transparency, and quality of work are important to us. How To Apply To help us get to know you before the initial interview, please submit: 1. Your updated resume 2. A short introduction video of no more than 2 minutes Your introduction video should briefly cover: Your name Your professional background Your administrative or virtual-assistant experience Your research experience The types of work you are strongest at Why you are interested in this position Why you believe you would be a good fit for Deluxe Wine & Spirits Your current availability Important: Please keep your introduction video to a maximum of 2 minutes. You do not need professional video equipment. A clear recording using your phone or computer is perfectly acceptable. We are primarily interested in learning about you, your communication skills, and your experience. Applicants who do not provide the requested introduction video may not be prioritized for the next stage. Who Will Do Well in This Role? You may be a strong fit if you are the type of person who enjoys researching a question until you find a reliable answer, notices when information does not match, keeps organized records, follows up without needing repeated reminders, and takes responsibility for the quality of your work. We are looking for someone who wants to become a reliable part of the team rather than someone simply completing isolated tasks. If this sounds like you, we would be happy to review your application Pay: Php295.00 per hour Expected hours: 40.0 per week Benefits Work from home Work Location: Remote