Thirty Madison Ventures
Compensation is negotiable for the right person. If you can show us why you'd be a great addition to this team, we're open to the conversation. About The Company We are seeking a highly organized and proactive Operations Assistant to support our team with day-to-day administrative and operational tasks. This role is responsible for keeping internal processes organized, coordinating schedules, maintaining records, and providing general administrative support to ensure the business operates efficiently. The ideal candidate is detail-oriented, resourceful, communicates professionally, and thrives in a fast-paced remote environment. About The Role This role is responsible for keeping internal processes organized, coordinating schedules, maintaining records, and providing general administrative support to ensure the business operates efficiently. Responsibilities Administrative Support Manage calendars, appointments, and meeting scheduling. Organize documents, files, and company records. Prepare reports, spreadsheets, and presentations as needed. Draft emails, letters, and other business correspondence. Maintain accurate records and update internal databases. Calendar & Meeting Coordination Schedule internal and external meetings. Send meeting invitations and reminders. Prepare meeting agendas when requested. Record meeting notes and distribute action items. Communication Respond to emails and inquiries in a timely and professional manner. Serve as a point of contact for internal team members and external clients. Follow up on outstanding requests and deadlines. Operations Support Assist with data entry and CRM updates. Track ongoing projects and task completion. Maintain organizational systems and process documentation. Support special projects as assigned. Organization & Record Keeping Maintain digital filing systems. Track recurring tasks and deadlines. Organize company templates, SOPs, and documentation. Ensure information is accurate and up to date. Qualifications Previous experience as an Administrative Assistant, Executive Assistant, or similar administrative role. Excellent written and verbal communication skills — able to draft professional, on-brand emails independently. Strong organizational and time management abilities. High attention to detail. Ability to manage multiple priorities independently. Proficient with Google Workspace (Docs, Sheets, Drive, Calendar). Should have CRM management experience (GHL is a plus). Should have calendar management experience. Required Skills Strong analytical and problem-solving skills. Ability to maintain confidentiality. Excellent follow-through and accountability. Tech-savvy with the ability to learn new software quickly. Professional and positive attitude. Ability to anticipate needs and work proactively
Thirty Madison Ventures
