Real Estate Virtual Assistant

Job Description

About The Role - We are looking for a detail-oriented and proactive Virtual Assistant with a strong background in real estate operations and executive support. In this role, you will provide high-level administrative assistance to real estate professionals - helping manage transactions, listings, CRM systems, and day-to-day operations so our clients can focus on closing deals and growing their portfolios. Key Responsibilities Real Estate Executive Support (50%) - Manage calendars (Google Calendar, Calendly) and schedule showings, calls, and closings - Handle email management, correspondence, and follow-ups with buyers, sellers, and agents - Coordinate listing appointments, open house logistics, and property tours - Prepare CMAs, listing presentations, buyer packets, and closing checklists - Track transaction timelines and deadlines (inspections, contingencies, closing dates) - Organize travel, expense reports, and agent itineraries Real Estate Operations Support (50%) - Manage and update CRM systems (Follow Up Boss, KVCore, HubSpot, LionDesk, etc.) - Input and maintain MLS listings, update property photos and descriptions - Assist with transaction coordination - document collection, e-signatures (DocuSign, Dotloop), and file management - Pull property data, comps research, and market reports as needed - Manage lead follow-up sequences, drip campaigns, and database hygiene - Post and schedule social media content for listings and agent branding (as needed) - Handle basic bookkeeping entries, invoicing, and commission tracking Qualifications - 2+ years of experience in virtual assistance, real estate admin, or transaction coordination - Strong understanding of real estate workflows: listings, buyer/seller transactions, closings - Proficient with Google Suite, Microsoft Office, Slack, and Zoom - Experience with at least one real estate CRM (Follow Up Boss, KVCore, HubSpot, LionDesk, or similar) - Familiarity with e-signature platforms such as DocuSign or Dotloop - Excellent written and verbal English communication skills - Strong organizational, time-management, and multitasking abilities - Able to work independently with minimal supervision during US business hours Nice to Have - Experience with MLS input and listing management - Background in transaction coordination or real estate administration - Familiarity with AI tools (ChatGPT, Claude, Notion AI, Canva AI) - Basic graphic design for listing flyers and social content (Canva, Adobe Express) - Knowledge of property management platforms (AppFolio, Buildium, Rentec Direct) TECHNICAL REQUIREMENTS - Stable high-speed internet with a reliable backup connection - Laptop or desktop: quad-core CPU 2.5GHz+, 8GB+ RAM, dual monitor strongly preferred - Quality headset, microphone, and webcam for client meetings - Dedicated, distraction-free home workspace WHAT WE OFFER - ✓ Fully remote - work from home - ✓ Pandemic-proof, stable employment - ✓ Up to $6/hr based on experience - ✓ HMO coverage up to $50/month (tenure) - ✓ Paid time off (tenure-based) - ✓ Virtual & offline team events - Note: Government-mandated benefits (SSS, PhilHealth, Pag-IBIG) are not provided - team members pay these voluntarily. Company equipment is not provided; you must have or procure hardware that meets the minimum specs above.