Virtual Work World
Role: HR Coordinator Contract: Part-time Remote Contractor (80-100 hours monthly) Business Hours: Monday through Friday, between 8 AM and 5 PM EST Rate: $8 - $10 USD hourly / $640 - $800 monthly for 80 hours (Salary is negotiable depending on experience and location) Availability to Start: Immediately Company Profile This established Maryland-based mental health and rehabilitation center specializes in delivering compassionate, patient-centered care for individuals seeking support with psychiatric conditions, substance abuse recovery, and physical rehabilitation. With a strong focus on personalized treatment, the center provides services in psychiatric rehabilitation, substance abuse programs, sports therapy, and medication-assisted treatment. What You'll Do As an HR Coordinator, you will be responsible for overseeing essential HR procedures, policy administration, and daily operational support. You are a committed, approachable, and detail-oriented professional who serves as a trusted, neutral resource for both staff and leadership while supporting recruitment, onboarding, record-keeping, and performance tracking. The primary objective of this role is to support organizational success by maintaining strong HR systems, ensuring legal and regulatory compliance, and providing compassionate, high-quality guidance to employees and managers across the practice. Responsibilities include, but are not limited to: Recruitment & Onboarding Support Talent Acquisition: Prepare job descriptions, post vacancy ads, and actively assist in candidate recruitment and pre-screening. Onboarding Plans: Create and implement structured onboarding plans to ensure smooth integration for new practice hires. Employee Records, Compliance & Administration Record Maintenance: Maintain accurate, up-to-date employee records (attendance, EEO data, and documentation) in accordance with US Labor Law requirements. HR Compliance & Invoicing: Review employment conditions to ensure compliance with US Labor Law Policies. Administrative Support: Support the Chief Operations Director with day-to-day operations and general HR administration. Invoice Management: Responsible for ensuring all Employee, Contractor, and Vendor invoices are reviewed, processed, and paid accurately and on time. Employee Relations & Performance Management Disciplinary & Grievances: Support the management of workplace disciplinary actions, employee conflicts, and grievance procedures. Performance Reviews: Assist in executing performance management processes and training tracking. Employee Support: Act as an approachable, neutral liaison for staff members, providing clear guidance on HR policies and procedures. What You Should Have Must-haves: At least 1 year of direct experience in U.S. Human Resources, supporting U.S.-based companies with practical knowledge of U.S. labor laws, employment regulations, and standardized disciplinary/grievance procedures. Minimum 1 year of experience supporting a U.S.company in a remote capacity. Strong familiarity with foundational HR functions, including U.S. recruitment and benefits/compensation administration. Proven track record of experience with employee onboarding and performance management. Solid understanding and practical knowledge of U.S. labor laws, employment regulations, and legal compliance standards. Practical experience in assisting with performance management processes, tracking employee evaluations, and coordinating development plans. Knowledge and execution of standardized workplace disciplinary processes, conflict resolution, and employee grievance procedures. Strong proficiency in Microsoft Office (Word, Excel, Outlook). Hands-on experience or familiarity with HRIS/Payroll platforms (such as Rippling, ADP, Gusto, etc.). Demonstrates exceptional written and verbal English communication, paired with strong interpersonal skills. Combines empathy, diplomacy, and approachability with high ethical standards and proven reliability. Strong organizational ability, decision-making aptitude, and time-management skills. Technology Specifications: Minimum 100 Mbps Internet Speed Windows 11 or macOS 15 Sequoia Minimum Intel i5 8th gen with 8GB of RAM or Apple M1 chip with 8GB of RAM Webcam and Headset Designated Office Space in your Home Nice-to-haves: Certificates or an Associate's Degree in HR or related fields. Prior experience implementing ATS and HRIS would be helpful. Prior experience working in healthcare, behavioral health, or clinical practice environments. Who You Are We hope you are someone who: Is welcoming, neutral, and compassionate when interacting with staff and management. Handles sensitive employee situations, performance discussions, and internal concerns with fairness, tact, and objectivity. Maintains strict confidentiality when handling personnel files, compliance documentation, and workplace grievances. Communicates clearly and professionally in written and verbal English, including job descriptions, onboarding materials, and policy updates. Is proactive and detail-oriented, with strong critical-thinking skills and the ability to balance administrative priorities while supporting leadership and HR operations.
Virtual Work World
