Dynamic Offshore Pty Ltd
Position Title: Administrative & Contracts Assistant (AU Construction) Schedule Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time Holiday to follow: NSW, AU Holidays Workdays: Mon - Fri Work Set-up: Work From Home or office. Work Details: Full-time Role Overview We are seeking an Administrative/Contracts Administration Assistant for our client who is a luxury residential home building company in New South Wales (NSW). You will manage end-to-end contract administration, coordinate with construction stakeholders, and handle general business administration. The ideal candidate has a deep understanding of the Australian residential construction industry, exceptional English skills, and a polished phone manner for high-end clientele. Key Responsibilities · Administer Contracts: Prepare, format, and track client tenders, luxury specification lists, variations, and Homeowner’s Warranty Insurance. · Coordinate Pre-Construction: Request structural engineer plans, track surveyor set-outs, and process utility fees. · Manage Stakeholders: Act as the main point of contact for Australian clients, material suppliers, and subcontractors ("subbies"). · Handle Communications: Manage phone calls with a confident, polite Australian-facing telephone manner. · Support Project Operations: Follow up on trade quotes, track purchase orders, verify supplier invoices, and update construction CRMs. · General Admin: Organize executive email inboxes, schedule calendars, and maintain digital project folders. Required Skillset & Qualifications · Experience: Minimum 2–3 years working with an Australian Residential Builder in a similar role (mandatory). · Industry Knowledge: Strong familiarity with Australian building terms, timelines, suppliers, and "subbies." · Communication: Exceptional verbal and written English with a professional, customer-focused phone etiquette. · Tech Skills: Proficiency in construction CRMs/project tools (e.g., Buildertrend, Buildxact, Procore or similar) and MS Office/Google Workspace. · Attributes: Sharp attention to detail for multi-million-dollar luxury build contracts. Perks & Benefits: · Company-provided desktop/laptop with back-up internet. · HMO from day one. · 15 Vacation + 5 Sick Leaves. · Annual performance reviews. · Employee loan facilities. · Fun company events with prizes and recognition. Join Us & Earn a ₱10,000 Sign-On Bonus! In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements. Job Type: Full-time Pay: Php35,000.00 - Php45,000.00 per month Benefits Company Christmas gift Company events Free parking Health insurance Life insurance On-site parking Work from home Application Question(s): What is your expected gross monthly salary (in PHP)? Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)? Experience: multi-million-dollar luxury build contracts: 1 year (Required) Trade quotes, POs, invoices & construction CRM updates: 1 year (Required) Buildertrend, Buildxact, Procore or similar): 1 year (Required) Australian building terms, timelines, suppliers & subbies: 1 year (Required) Australian Residential Builder in a similar role : 1 year (Required) Work Location: Remote
Dynamic Offshore Pty Ltd
