VA Masters
Key Responsibilities Manage end-to-end podcast production workflow, including guest coordination, scheduling, form intake, show notes, swipe copy, and publishing support Maintain a podcast calendar tracking each episode's status from recording through release Coordinate guest communications, including booking, confirmations, go-live notifications, and sharing graphics and promotional assets Handle podcast booking logistics when the founder appears as a guest on other shows (forms, scheduling, follow-up) Manage certification program fulfillment, including creating and sending certificates and related admin Support email campaigns and program launches from start to finish Schedule and publish social media content across platforms (posting only — never responding or engaging as the founder) Manage the founder's calendar and proactively surface time-sensitive reminders and deadlines Coordinate launch details such as press releases, interview scheduling, and the many small moving parts that accompany a major release Anticipate upcoming tasks and remind the founder of important to-dos before they become urgent Mandatory Skills: Proven experience as an executive or senior virtual assistant supporting a founder or CEO Strong podcast management experience (guest coordination, show notes, publishing platforms such as Libsyn) Excellent calendar and project management skills with exceptional attention to detail Experience supporting email campaigns and product or program launches Basic video editing knowledge Highly proactive, takes initiative, and able to anticipate needs rather than wait for instructions Dependable, detail-focused, and able to work independently with minimal oversight Strong communication skills and a positive, professional, empathetic approach Comfortable using AI tools such as Claude Preferred Skills: Experience supporting coaches, authors, speakers, or thought leaders Familiarity with podcast hosting platforms and social media scheduling tools Experience handling product launches and press/PR coordination Background in or sensitivity toward personal development, coaching, or wellness topics Ability to manage multiple projects and deadlines at once Why Join Us: This is a rare chance to become the trusted right hand to a passionate founder doing meaningful, pioneering work. You'll have real ownership, the chance to take initiative, and the satisfaction of seeing your contributions directly support a growing, mission-driven business. If you thrive on detail, anticipation, and being indispensable, you'll feel right at home here.
VA Masters
