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Job Title: Executive Assistant & Operations Coordinator (SaaS / AI-Enabled) Commitment: Full-Time Location: Remote (Flexible alignment with US & European business hours) Rate: $6-8/hour Focus: Executive administrative support, proactive task management, data organization, and basic deal flow triage utilizing automated thesis-screening tools. Overview: A global boutique Venture Capital & Strategic Advisory firm specializing in Sports, Media, and Technology is seeking an organized, proactive, and articulate Executive Assistant. You will support the Managing Partners across operational, administrative, and deal-flow functions, serving as the core administrative link to keep schedules on track, maintain internal CRM systems, and run initial filters on incoming investment opportunities. Key Responsibilities Proactive Executive Support: Daily inbox, calendar, and task management across international time zones (Europe and US). Proactively follow up with partners on pending deliverables. Deal Flow Triage & System Management: Process inbound investment pitches using Airtable and AI screening tools to verify fit against firm criteria (Series A+, minimum $1M ARR). Keep deal trackers up to date. Advisory Discovery Coordination: Schedule 15-minute discovery calls for inbound advisory leads and log relevant qualification metrics (revenue, funding stage, investor base). Manual Outreach Execution: Conduct structured, manual networking outreach on professional platforms in full compliance with network standards. Background & Experience Needed Professional Track Record: 2+ years of experience in an Executive Assistant, Virtual Assistant, or Operations Support role. High-Growth / Tech Exposure: Prior background working with fast-paced teams, online agencies, or startup environments. Systems Familiarity: Direct experience maintaining database trackers (e.g., Airtable, Notion), CRMs, and complex Google Workspace/Microsoft 365 environments. Must-Haves Proactive & Relentless Drive: Self-starter mentality with a strong ability to manage up and chase partners for answers rather than waiting to be directed. Detail Orientation & Autonomy: Extreme organizational capabilities with high attention to detail and the ability to work independently. Exceptional English Communication: Fluent written and conversational English for writing clear, professional emails and interfacing with team members. Tech-Savvy & Tool Proficiency: Practical experience using Airtable (or standard CRMs), Google Workspace/Microsoft Office (Excel/Sheets), and calendar management across multiple time zones. Ecosystem Understanding: General familiarity with startup terminology, funding rounds, and basic financial metrics. Nice-to-Haves Prior experience working inside a Venture Capital, Private Equity, or high-growth startup environment. Hands-on experience or interest in using AI tools/prompts to automate routine workflows. General interest or background knowledge in the Sports & Media industries. Application Question(s): How many years of work experience do you have with Airtable or CRM systems? What is your level of proficiency in English? How many years of work experience do you have as an Executive Assistant, Virtual Assistant, or Operations Support role? Are you able to work flexible full-time hours overlapping with US and European business time zones? Do you have direct experience working in Venture Capital, Private Equity, or high-growth tech startup environments? Do you actively use AI tools (e.g., ChatGPT, Claude, automated screeners) to optimize administrative workflows? Work Location: Remote
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