Executive Assistant (Marketing & Presentation Design)

Job Description

V-Assist provides dedicated remote customer support and virtual operations teams for medical spas, aesthetic clinics, and healthcare practices across the United States. Our specialists support clinics by handling patient communication, appointment scheduling, lead follow-up, customer service, and administrative operations, allowing our clients to focus on delivering exceptional patient care. We are seeking a highly organised and proactive Executive Assistant with a strong background in Marketing and Design , with particular expertise in PowerPoint presentation development . The role will support executives with day-to-day administrative tasks while also creating polished, professional, and visually engaging presentations for internal meetings, clients, sales activities, business reviews, and marketing initiatives. The ideal candidate combines executive-level administrative skills, strong visual design, marketing knowledge, and advanced PowerPoint capabilities . Key Responsibilities 1. Executive Assistance & Administrative Support Manage executive calendars, meetings, appointments, and scheduling. Coordinate meetings across multiple time zones. Prepare meeting agendas, notes, action items, and follow-ups. Manage email and inbox correspondence, including drafting and organising communications. Track deadlines, priorities, deliverables, and follow-up items. Organise documents, reports, files, and executive materials. Conduct research and prepare summaries, briefing notes, and reports. Provide general administrative support to executives and leadership teams. 2. PowerPoint Presentation Development – Core Focus Create professional and visually compelling PowerPoint presentations from concept to final delivery . Transform raw information, notes, data, and ideas into clear and engaging presentation decks. Develop executive presentations, client presentations, sales decks, company profiles, proposals, business reviews, training materials, and marketing presentations. Improve existing PowerPoint presentations by restructuring content, refining layouts, and enhancing visual consistency. Apply strong principles of visual hierarchy, typography, spacing, alignment, storytelling, and information flow . Create charts, graphs, diagrams, timelines, process flows, infographics, and other visual elements. Ensure presentations follow company branding, including colours, fonts, logos, imagery, and design standards. Create reusable PowerPoint templates, layouts, and presentation assets. Ensure presentations are polished, professional, consistent, and executive-ready. Prepare presentations for both live delivery and PDF distribution. 3. Marketing & Content Support Assist with marketing presentations, campaign materials, company profiles, proposals, and sales collateral. Support LinkedIn and other digital marketing content when required. Conduct market, competitor, industry, and client research. Assist in developing marketing concepts and presentation storylines. Help translate marketing objectives into compelling visual presentations. Support preparation of case studies, brochures, one-pagers, and other marketing materials. Coordinate with internal teams to collect information, images, data, and supporting materials. 4. Research & Business Support Research companies, industries, competitors, prospects, and potential business opportunities. Compile research findings into concise executive summaries and presentations. Prepare briefing documents before meetings and presentations. Organise data and information from multiple sources into clear and actionable formats. Support business development and sales teams with presentation materials. Required Skills & ExpertiseEssential Advanced Microsoft PowerPoint skills Strong presentation design and visual storytelling skills Strong understanding of branding and graphic design principles Experience creating executive-level and client-facing presentations Excellent written and verbal English communication Strong organisation and time-management skills Ability to manage multiple priorities and deadlines Strong attention to detail Ability to work independently and proactively Experience supporting C level of the company Willing to work on EST time zone 9:00AM to 6:00PM Marketing Skills Marketing communications Content development Market and competitor research Sales and marketing collateral Social media/content support Basic understanding of branding and positioning Ability to turn complex information into simple, compelling messaging Design Skills Experience with one or more of the following is highly preferred: Canva Adobe Creative Suite Figma Photoshop Illustrator Other presentation and graphic design tools Preferred Technical Skills Microsoft PowerPoint – Advanced Microsoft Excel – Intermediate to Advanced Microsoft Word – Advanced Google Slides Docs and Google Sheets/Workspace Canva Google Workspace Microsoft Teams Project management tools such as Monday.com, ClickUp, Asana, or Trello KIndly send your sample work at hr@v-assist.co.nz Pay: Php48,000.00 - Php50,000.00 per month Benefits Company Christmas gift Company events Opportunities for promotion Paid training Promotion to permanent employee Work from home Work Location: Remote