Deployed Philippines Inc.
Key Responsibilities • Executive (Founder) Support • Manage and prioritise executive inbox, including drafting replies and flagging urgent matters. • Manage calendar Schedule • and coordinate appointments, meetings, calls and events with internal team, partners and external stakeholders • Arrange travel bookings including flights, accommodation, and itineraries • Prepare daily/weekly task lists and reminders • Help protect focus time by handling interruptions and logistics • Transcribe meetings and prepare accurate minutes and action items • Operations and Administrative Support • Assist with general business admin and workflow coordination • Help maintain and improve internal processes and systems • Support documentation, file organisation and digital workspace management • Follow up on action items from meetings • CRM & Communications Support • Maintain and update CRM (Zoho Bigin), ensuring data accuracy and integrity • Assist with email campaigns, newsletters and mailouts • Prepare, edit, and format documents, reports, and presentations • Support LinkedIn marketing, including publishing LinkedIn posts • Assist with creating branded visuals using Canva • Support creation of website and newsletter content • Coordinate with external marketing support • Coordinate with external website support • Bookkeeping and Financial Administration • Perform basic bookkeeping tasks in Xero including data entry and reconciliation • Track expenses • Help maintain financial records • Support invoice and payment tracking (in coordination with accountant) • Team Support • Light admin support for General Manager and sales team • Process timesheets and prepare regular reports • Undertake ad hoc tasks as required Qualifications • At least 3 years of experience in an executive assistant, personal assistant, or senior administrative support role • High level of proficiency in Google Workspace or Microsoft Office • Experience with bookkeeping software (Xero or similar) and basic understanding of accounting principles • Experience with CRM systems (Zoho Bigin or similar) • Experience with Canva for brochures and presentations • Strong written and verbal English communication skills, with excellent attention to detail and accuracy • Demonstrated ability to handle confidential and sensitive information with discretion and professionalism • Excellent organisational and time management skills, with ability to work independently in a remote environment • Reliable internet connection and appropriate home office setup for remote work • Comfortable working with technical teams and information • Tools (Preferred) • Zoho Bigin CRM • Google Workspace • Work Arrangement: • Monday to Friday, 9:00 am to 6:00 pm Melbourne time, should complete nine 9 hours work, inclusive of 1 hour lunch break • Why you should join our team! • Leaves entitlement, HMO and life insurance upon hire! • Ready to take on the next challenge? If you’re looking for an organisation with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed! • At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.
Deployed Philippines Inc.
