Administrative Virtual Assistant

Job Description

Key Responsibilities • Organize and streamline administrative workflows across multiple business operations • Conduct online research including grant identification, eligibility review, and application support • Manage follow-up communications, email correspondence, and scheduling • Prepare, complete, and submit forms and paperwork as required • Assist with recruitment tasks such as posting job ads and screening applicants • Support light social media management including content posting, engagement, and responding to comments and inquiries • Leverage AI tools to improve efficiency and streamline research and administrative processes • Help build and maintain organizational systems and standard operating procedures • Coordinate calendars and manage appointment scheduling as needed • Track tasks and deadlines to ensure timely completion across all business areas Mandatory Skills: • Proven experience in administrative support and virtual assistance • Strong organizational skills with the ability to manage tasks across multiple projects at once • Experience conducting online research, including grant research and government or state-level documentation • Proficiency in Google Workspace (Google Docs, Google Sheets, Gmail, Google Calendar) • Familiarity with AI tools (e.g., ChatGPT) and willingness to use them for research and productivity • Strong written and verbal communication skills • Dependable, detail-focused, and able to work independently with minimal oversight • Comfortable managing email correspondence and follow-up communications Preferred Skills: • Experience with project management tools such as Monday.com, Asana, or Trello • Background in recruitment support including job posting and applicant screening • Familiarity with social media platforms and basic content posting • Experience working within an Apple ecosystem • Familiarity with nonprofit operations and grant application processes • Ability to identify process improvements and suggest more efficient workflows • Experience supporting business owners who manage multiple ventures Why Join Us: • This is a great chance to become a key part of a growing operation where your organizational skills and initiative will make a direct impact. You'll enjoy a flexible and supportive working environment with room to take on more responsibilities as the role evolves. If you thrive on keeping things running smoothly and bringing structure to fast-moving projects, this role is for you.