Dynamic Offshore Pty Ltd
Position Title: Executive Assistant Schedule Monday – Friday, 9:00 am - 5:30 pm QLD, AU Time or 7:00 AM – 3:30 PM PH Time Holiday to follow: QLD, AU Holidays Workdays: Mon - Fri Work Set-up: Work From Home or office. Work Details: Full-time About The Role This role is ideal for someone with a solid background in commercial property management and sales administration, who is confident in using industry-specific platforms and can juggle multiple responsibilities efficiently. A strong knowledge of Realworks and Released software is essential. Key Responsibilities Non-Negotiable Duties Realworks Software (Mandatory) · Prepare and process Form 6 agreements (Management, Sales, Leasing). · Draft and manage Commercial Contracts and Commercial Tenancy Agreements. · Prepare and manage additional commercial property documentation including: o Tenancy contracts o Sales contracts o Certificates o Heads of Agreement o Application for Lease o Key leasing documentation o Client credit checks o Settlement dates and associated documentation Released Software (Mandatory) · Onboard new commercial property managements. · Perform bank account reconciliations. · Enter and manage property-related expenses (e.g., council rates, water rates). Online Listings (Realcommercial.com.au \& Commercial Real Estate) · Upload, update, refresh, and maintain property listings across RC and CRE platforms. · Ensure all listing details, marketing collateral, and property information remain accurate and up to date. Sales, Leasing \& Marketing Support · Reassign property listings as required. · Coordinate and assist with client communications, appointments, and inspection follow-ups. · Respond to RC/CRE enquiries and other lead sources. · Conduct property searches and compile suburb stock lists. · Coordinate site photography and order signboards. · Pitch property management services to incoming enquiries as needed. · Compile lease applications and manage new application form creation. · Support settlement tracking and related administrative tasks. · Encode enquiry and contact data into Mailchimp and Beevo. Graphics \& Design · Create and update IMs (Information Memorandums), brochures, and CMA presentations using Canva (or similar design tools). · Prepare digital marketing assets aligned with brand guidelines. Social Media \& Digital Marketing · Manage Facebook/Instagram enquiries through Meta Business Suite. · Upload and schedule advertisements and social posts via Feedafy or similar platforms. · Produce static and reel content with Only Commercial branding, including: o Sold / Leased announcements o For Sale / For Lease promotions o Brand awareness pieces o Testimonials o Events and podcasts o New employee announcements o Personal/professional content Vendor Paid Advertising · Coordinate tasks related to vendor-funded marketing campaigns, including campaign setup, approvals, tracking, and reporting. Key Requirements · Proven experience in commercial real estate administration. · Mandatory experience with Realworks and Released software. · Strong understanding of commercial property documentation, forms, contracts, and tenancy/legal processes. · Proficiency in managing online listings, especially through Realcommercial.com.au and Commercial Real Estate (CRE). · High attention to detail, particularly when handling contracts, reconciliations, and formal documentation. · Excellent written communication and a professional approach to client and stakeholder interactions. · Strong organisational skills with the ability to prioritise multiple deadlines in a fast-paced environment. Preferred Qualifications · Experience using Canva, Mailchimp, Feedafy, Beevo, and other digital marketing tools. · Familiarity with social media management and customer engagement practices. · Prior experience in a similar commercial real estate role is highly advantageous. Perks \& Benefits: · Company-provided desktop/laptop with back-up internet. · HMO from day one. · 15 Vacation \+ 5 Sick Leaves. · Annual performance reviews. · Employee loan facilities. · Fun company events with prizes and recognition. Join Us \& Earn a ₱10,000 Sign-On Bonus! In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements. Pay: Php40,000\.00 - Php55,000\.00 per month Benefits Company Christmas gift Health insurance Work from home Application Question(s): How much would your asking salary package (PHP) be? Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)? Experience: Released software: 1 year (Preferred) commercial property documentation: 1 year (Preferred) Realcommercial.com.au and Commercial Real Estate (CRE): 1 year (Preferred) Canva, Mailchimp, Feedafy, Beevo, or similar: 1 year (Required) social media management and customer engagement practices: 1 year (Required) Realworks Software : 1 year (Preferred) Work Location: Remote
Dynamic Offshore Pty Ltd
