ClearDesk
Do you enjoy helping people transition smoothly from candidate to employee and making sure every detail is in place along the way? Want a role where your communication, organization, and attention to detail help create a seamless candidate-to-employee experience? As an HR Onboarding Specialist at ClearDesk , you’ll guide new hires through key stages of the employee lifecycle, with a strong focus on job offer and salary discussions, requirements gathering, background checks, onboarding coordination, and new hire orientation. You’ll help ensure each new hire moves smoothly from accepting their offer through completing their requirements, onboarding, and preparing for training—while creating a positive first impression of the company along the way. If you’re approachable, detail-oriented, organized, and enjoy working with people while keeping multiple processes on track, this role could be a great fit for you. Our Story Starts with People Like You The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born. Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. That’s where you come in. The Role: HR Onboarding Specialist Imagine being one of the first HR contacts a new hire has after accepting an offer. You’re not just checking boxes—you’re helping make the transition from candidate to employee organized, seamless, and welcoming. As an HR Onboarding Specialist at ClearDesk , you’ll manage key stages of the candidate-to-employee lifecycle, from conducting job offer and salary discussions to gathering requirements, completing background checks, coordinating onboarding, and facilitating new hire orientation. You’ll work closely with cross-functional teams across the organization, coordinating each stage of the onboarding process and ensuring new hires are properly transitioned and prepared for a successful start. What Your Days Might Look Like Conduct job offer meetings, clearly explaining salary, benefits, terms, and expectations while addressing candidate questions. Support salary assessments and ensure offers align with company compensation guidelines. Gather, review, and track all required pre-employment and onboarding documents. Conduct and document background and reference checks, escalating discrepancies or concerns when needed. Coordinate the end-to-end onboarding process, ensuring requirements, systems access, and other pre-start items are completed on time. Facilitate new hire orientation, introducing employees to company culture, policies, tools, processes, and expectations. Coordinate closely with Recruitment, Learning & Development, Matching, and HR to ensure smooth handoffs between stages. Maintain accurate onboarding trackers and proactively follow up on outstanding requirements or blockers. Serve as a point of contact for candidates and new hires, providing timely and professional support throughout the process. Identify opportunities to improve onboarding workflows and the new hire experience. Who We Think Will Thrive in This Role 1–2 years of experience in HR, onboarding, recruitment coordination, training, People & Culture, or a similar role. College degree preferred; open to undergraduates with relevant experience and skills. Experience as an HR Coordinator, Trainer, People & Culture Coordinator, Recruitment Coordinator, or similar is a plus. Strong verbal and written English communication skills, with confidence leading offer discussions and orientations. Approachable and personable, with the ability to make candidates and new hires feel comfortable. Highly detail-oriented and organized, with strong follow-through and the ability to manage multiple new hires at different stages. Comfortable handling confidential candidate, compensation, and employee information. Able to identify discrepancies, missing requirements, and potential issues and escalate them appropriately. Comfortable working with Excel or Google Sheets for tracking and organizing information. Familiarity with HRIS, ATS, or onboarding platforms is a plus. Comfortable working a fixed U.S.-time schedule. You can secure the required technical setup, including: Primary internet connection of at least 35 Mbps with a reliable backup. Main computer with Intel Core i5 (or equivalent) and 8 GB RAM. Backup laptop, backup internet device, and backup power source. 720p HD webcam and noise-canceling headset. Nice to Have Qualifications Experience in a high-volume HR or onboarding environment. Strong Excel/Google Sheets skills. Experience using HRIS, ATS, or onboarding workflow tools. Experience working in a BPO, remote, or fast-paced environment. Background in employee training or Learning & Development. Familiarity with salary structures, compensation, or salary benchmarking. Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Here’s what you can expect from us: We pay you fairly and on time We provide prepaid HMO coverage for your peace of mind We help you grow with tools, training, and honest feedback We celebrate your wins And above all, we actually care Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@ cleardesk.com or @ cleardeskteam.com or @ cleardeskconnect.com ). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.
ClearDesk
