Virtual Executive Assistant

Job Description

\ \ \ Please do not apply without reading the full description \ \ \ \ Savvy Accounting Biz is looking for an experienced Executive Assistant who can become the right hand of the owner. This is not a role where you will wait to be told what to do all day. The right person is someone who can take ownership of outcomes , manage a broad workload, follow things through to completion, notice when something is falling through the cracks, and move to the next priority without needing constant supervision. You’ll support the owner across operations, administration, bookkeeping, marketing support, research, documentation, scheduling, and and anything else the owner needs to keep the business running. Some days you may be reconciling the company bank accounts. Another day you may be researching software, organizing a project in ClickUp, documenting an SOP, scheduling content, following up with a vendor, or helping prepare for a meeting. This person is someone who enjoys that kind of variety. What You’ll Own Managing calendar, meetings, appointments, and reminders Following up on open items as needed Keeping ClickUp organized and making sure tasks do not fall through the cracks Managing recurring administrative responsibilities Creating and maintaining SOPs Organizing company files and documentation Conducting research and presenting clear recommendations Coordinating vendors, purchases, and business projects Supporting marketing and content execution Scheduling content and helping to manage content workflows Helping with outbound activities when needed Managing inboxes and follow-ups Preparing information before meetings Handling special projects Maintaining the books for the company Helping with personal assistance tasks when needed You MUST have a strong internet connection The Ideal Person Someone who is professionally mature and comfortable being trusted with a lot of independence. Works well without being micromanaged Takes ownership of outcomes, not just tasks Follows instructions completely Asks good questions when something is unclear Communicates before a deadline becomes a problem Keeps track of responsibilities without being managed by the owner Comfortable managing several priorities Creates systems instead of relying on memory Documents what you learn Accepts feedback and apply it Be willing to figure things out Knows when to research independently and when to ask for help Treats confidential company and client information seriously Uses AI as a tool without letting AI do your thinking for you Experience Required At least 5 years of professional experience in executive assistance or a similar role supporting a business owner, executive, or senior leader A bachelor’s degree in Business or a related field. Strong written and spoken English Strong organizational skills Experience managing deadlines and multiple responsibilities Bookkeeping and reconciliation experience Comfort using cloud-based business tools Experience with ClickUp, QuickBooks Online, Google Workspace, Microsoft 365, Canva, Loom, and social media platforms is helpful. Benefits and Compensation This role is a 4-day work week, Monday through Thursday. It is 100% remote, and there is some flexibility in how your day is structured, but you must be available for agreed-upon meetings, communication, and priority items during U.S. Eastern Time business hours. The role starts at $23, 320 per month, plus a $70USD monthly health and connectivity allowance after the 90 day probationary period. Annual raises based on individual and company performance. This is fully remote and equipment is provided. 13th-month pay is also included with 10 days of paid time off after the 90 days of probation and separate sick time. Philippine holidays and nonworking days are also observed How To Apply I want to make this process efficient for both of us. There will not be several rounds of “send me this next.” Please email your complete application package to admin@savvyaccountingbiz.com. Please put 'Virtual Executive Assistant' in the subject. Your packet should include: 1. Your résumé 2. A cover letter Your cover letter MUST include: The link to your completed written assessment (Please make a copy to complete) The link to a 5 mins intro video ( Just 5 short questions ) Link to Assessment: https://docs.google.com/document/d/1pjN4WZfUS6a\ T4-rSlDJnBR0wkxIOykpfUtMEPWPDLs/edit?usp\=sharing Do not use AI to write your cover letter . I want to hear your actual voice, thinking, and communication style. If your cover letter appears to be AI-generated, your application will not be considered. After these are reviewed, I will conduct a 1:1 interview. Only shortlisted candidates will be contacted. Final thing! This opening closes on September 25, 2026 because the ideal person will be selected by September 30. Pay: From Php23,320.00 per month Benefits Additional leave Flexible schedule Health insurance Pay raise Work from home Application Question(s): Do you have a strong internet connection? Are you able to receive deliveries easily where you live? Experience: executive assistant: 5 years (Required) bookkeeping: 2 years (Required) Work Location: Remote