Executive Operations Assistant (Remote | AU Client | Finance + EA Support)

Job Description

A rare hybrid role for someone who is equally sharp in executive support and financial administration — this is not an entry-level position, and it is not for generalists. The Role This is a dedicated, full-time remote position where you will serve as the operational backbone for a director-level executive, managing everything from diary and correspondence to accounts receivable, financial reporting, and business development pipeline tracking. The scope is deliberately broad — this role was designed for someone who moves comfortably between executive administration and finance support without losing precision in either. You will own multiple workstreams simultaneously and be trusted to run them with minimal hand-holding. What You Will Do ▸ Provide end-to-end executive support including diary management, scheduling, and professional correspondence on behalf of the director. ▸ Manage accounts receivable in Xero, including raising invoices and performing day-to-day reconciliation. ▸ Assist with BAS preparation support and broader finance administration tasks as required. ▸ Produce financial reports using Excel or Google Sheets, with accuracy and clarity expected as standard. ▸ Administer documents and project files across SharePoint and OneDrive, maintaining clean, accessible, and well-structured systems. ▸ Handle client-facing written correspondence and produce polished business documents to a professional standard. ▸ Track and maintain business development activity and pipeline records to support the director's commercial oversight. What You Bring ✔ Demonstrated proficiency in Xero for invoicing, reconciliation, and BAS preparation support — this is non-negotiable. ✔ Strong written English skills with direct experience producing client-facing correspondence and formal business documents. ✔ Hands-on experience managing files and project documentation in SharePoint and OneDrive. ✔ Confident use of Excel or Google Sheets for financial reporting, including building and maintaining structured reports. ✔ A proven ability to operate with high autonomy across multiple concurrent workstreams, without requiring close supervision to stay on track. ✔ A background in construction or professional services administration — candidates with this experience will be given strong preference. Work Arrangement This is a full work-from-home role. You will work from your own home office. Why Staff X Staff X is a certified Great Place to Work employer in the Philippines for multiple consecutive years. Benefits include: ✦ HMO health insurance ✦ Dental plan ✦ Company-provided laptop or desktop computer ✦ Free training and professional development policy ✦ Regular social events and team activities ✦ Employee wellness program ✦ Exposure to clients in Australia, the US, and the UK Staff X offers long-term, stable employment with genuine career growth. Compensation Competitive salary commensurate with experience, plus the full Staff X benefits package. Commitment This is a full-time, dedicated role. The client and Staff X invest heavily in onboarding, training, and integrating this person into a long-term team. We are looking for someone who is ready to commit fully, not someone exploring a side arrangement, managing multiple clients, or running parallel freelance work.If you are currently freelancing and not ready to step into a single dedicated role, this is not the right opportunity for you. If you have a full-time job and are looking for a second income, please do not apply. The right person for this role genuinely wants a stable, long-term career with a single employer who invests in their growth. This is a permanent position. We hire people we intend to keep for years, not months. Apply Now Send your resume to apply@mystaffx.com to be considered for this role. Include "Executive Operations Assistant" in the subject line of your email, and if you have a portfolio or work samples that demonstrate your document production or financial reporting experience, attach or link them directly in your message.