ClearDesk
Do you love the chase of a grant deadline, the satisfaction of a perfectly organized prospect pipeline, and the craft of a donor letter that actually gets read? Are you the kind of person who can research a funder's giving history, draft a compelling appeal, and keep a whole development calendar on track without dropping a single deadline? If you thrive on structure, write with warmth and precision, and want your work to directly fuel an organization's mission, this opportunity could be the perfect fit for you. Our Story Starts with People Like You The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born. Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. That’s where you come in. The Role: Development Operations Virtual Assistant Imagine being the engine room behind an organization's fundraising strategy. Every grant you research, every prospect you track, and every stewardship note you draft helps turn mission-driven work into funded, sustainable programs. You're not just filing paperwork. You're helping identify which funding opportunities are worth pursuing, keeping leadership prepared and informed ahead of every donor conversation, and making sure no deadline, relationship, or follow-up ever slips through the cracks. From researching new grant prospects to drafting appeal letters and maintaining the donor database, your work directly shapes how well the organization is resourced to do its work. You thrive on structure, are comfortable writing in someone else's voice, and don't wait to be told the next step. Whether you're adapting a grant template for a new funder, prepping a briefing note before a major donor meeting, or building out a fresh SOP for the development team, you bring rigor, initiative, and follow-through to everything you touch. What Your Days Might Look Like: Manage the master grant calendar and prospect pipeline, tracking every deadline, submission, and follow-up to ensure nothing is ever missed Research potential foundation and corporate funding opportunities, evaluating fit, funding history, and likelihood of success Write, adapt, and format grant applications and letters of inquiry using existing templates and successful past submissions Upload and manage applications through online grant portals, keeping all records current and audit-ready Prepare detailed donor and funder profiles, briefing notes, past-giving summaries, and recommended next steps ahead of meetings Draft and personalize stewardship communications, including appeal letters, thank-you notes, and campaign copy, pacing outreach across a donor cadence Maintain the donor database, logging interactions, relationship histories, and outcomes so the record is always current Use AI tools to speed up first drafts of content, research summaries, and message variations, then refine them into polished final copy Collaborate on building development SOPs, workflows, and templates that preserve institutional knowledge as the team grows Present findings and recommendations clearly, and be ready to discuss them during regular check-ins Ask clarifying questions proactively to avoid misunderstandings and keep projects moving forward Adapt to ambiguity and bring structure to processes that are still being defined, especially around seasonal fundraising campaigns Who We Think Will Thrive in This Role: You have 2-4 years of experience in development operations, grant administration, or donor relations You have a proven track record managing a grant calendar, tracking a prospect pipeline, and submitting applications through online grant portals You write with confidence and can draft or adapt letters of inquiry, stewardship notes, and campaign copy in a compelling, on-brand voice You have hands-on experience maintaining a donor database and keeping interaction histories accurate and up to date You can work independently, exercise nuanced judgment, and take initiative with minimal direct supervision You're comfortable using AI tools to accelerate drafting, research, and message variation, without losing your own editorial judgment You have experience (or are eager to build it) preparing briefing notes and talking points ahead of key meetings You are willing to work in a US time zone schedule. You can secure the required technical setup, including: At least a 720p HD webcam A noise-canceling headset A primary internet connection of at least 25 Mbps A backup laptop, backup internet device, and backup power source A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM A backup computer with at least Intel Core i3 and 4 GB RAM Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Here’s what you can expect from us: We pay you fairly and on time We provide prepaid HMO coverage for your peace of mind We help you grow with tools, training, and honest feedback We celebrate your wins And above all, we actually care Ready to be part of something that matters? Apply now and start your journey with ClearDesk. REMINDER: ClearDesk does not request any monetary payments or fees during the hiring process. If you receive such a request, please ignore it and report it to us immediately. Always ensure that communication comes from emails ending in @ cleardesk.com , @ cleardeskteam.com or @ cleardesknow.com . Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.
ClearDesk
