TTP Outsourcing
We are seeking an experienced, autonomous Finance & Operations Support Coordinator to manage our in-house day-to-day bookkeeping and accounts payable workflows, while providing crucial overflow rostering and weekend operational continuity. This position executes core transactional finance work while collaborating with an external advisory accountant. Finance and bookkeeping comprise the majority of this role, supported by approximately 12–15 hours per week of rostering, shift coordination, and extended-hours operational phone coverage. Key Responsibilities Finance & Bookkeeping (Primary Focus) Accounts Payable & Reconciliations: Own and process the full accounts payable cycle (supplier invoices to payment prep), employee expense claims, Xero reconciliations, and weekly cash flow tracking. Month-End & Asset Management: Perform monthly balance sheet reconciliations, maintain the fixed asset register, calculate depreciation, manage leave/prepayment movements, and prepare first-pass month-end close workpapers. Finance Administration: Manage the finance inbox, maintain financial spreadsheets, support rolling cash flow forecasts, and archive supporting documentation to strict Standard Operating Procedures (SOPs). Scope Boundary Note: Underlying data and transactional work are prepared by this role, while final statutory tax, GST coding reviews, BAS/IAS lodgments, and STP/payroll tax compliance remain with our registered BAS/Tax Agent. Rostering & Operational Support (Approx. 12–15 Hours/Week) Shift Coordination: Provide rostering administration within Nightingale , assisting with schedule changes, shift fills, and support worker communications. Timesheet Reconciliations: Process and reconcile timesheets, resolving geolocation exceptions and following up on missing shift notes. Weekend Operational Coverage: Provide extended-hours operational phone coverage and handling urgent escalations and maintaining operational continuity. Job Requirements Non-Negotiable Criteria & Working Schedule Core Systems: Hands-on, practical expertise in Xero and Microsoft Excel (spreadsheet modeling and reconciliations). Communication: Exceptional written and verbal English communication skills, with a professional phone manner for operational escalations. Experience & Skills Bookkeeping Background: Solid, independent experience managing full-cycle accounts payable, month-end workpapers, and balance sheet reconciliations. High Technical Literacy: Proven ability to manage high-volume, repetitive administrative workloads accurately in a remote environment. Industry Exposure (Desirable): Prior experience in Australian healthcare, disability, aged care, or community services environments. Software Knowledge (Desirable): Hands-on experience with Nightingale (rostering) and Employment Hero . Pay: Php55,000.00 - Php70,000.00 per month Application Question(s): Do you have hands-on experience running accounts payable, bank reconciliations, and first-pass month-end close independently in Xero? How many years of experience do you have performing balance sheet reconciliations, maintaining fixed asset registers, and calculating depreciation? How many years of experience do you have in Rostering and Operation Support for NDIS Industry? How many years of your experience working for an NDIS Industry in Australia? Work Location: Remote
TTP Outsourcing
