Operations Admin Assistant | WFH (w/ Payroll and Compliance exp)

Job Description

Key Responsibilities • The role is responsible for ensuring the accuracy and completeness of job-related data, including bookings, timesheets, GPS records, and e-tickets. • It focuses on identifying and resolving discrepancies, correcting job allocations, and ensuring labor hours are properly recorded and billed. • Working closely with Operations, Payroll, and Accounts, this position helps prepare jobs for invoicing while maintaining compliance with EBA, award, and company requirements. • Strong attention to detail, analytical skills, and effective communication are essential for success in this role. • Payroll & Compliance: • Responsible for accurately processing and reconciling employee timesheets in Visual Dispatch, ensuring all entries are fully supported by GPS records, e-tickets, and required documentation before approval. • Maintains strict data integrity by rejecting incomplete or incorrect submissions and following up with employees, supervisors, and Operations for clarification. • Ensures employee records are up to date while demonstrating strong attention to detail, accountability, and confidence in enforcing compliance and accuracy standards. Requirements • Exceptional attention to detail and accuracy. • Ability to confidently question, challenge, and escalate discrepancies where required. • Ability to work autonomously while collaborating effectively with multiple teams. • Strong commitment to accuracy, compliance, and following established processes. • Demonstrate strong organizational, team-oriented, evaluation and problem-solving skills. • Active member of a high-performance team and Company team culture. • Experience with CRM/ Xero/ booking system would be advantage. • Experience processing or reconciling timesheets, payroll, invoicing, or workforce administration. • Experience reconciling timesheets against GPS tracking data, e-tickets, bookings, and operational records (preferred). • Why IntoGREAT? • Competitive Compensation Package: An attractive salary and comprehensive benefits aligned with market standards. • Work-Life Balance Support: Paid time off, wellness programs, and initiatives designed to enhance employees' work-life balance and personal productivity. • Career Growth and Development: Opportunities for training and development to help employees advance their skills and grow within the company. • Supportive Leadership: A collaborative environment with leaders who provide guidance, mentorship, and recognition to empower employees in their roles • Ready to Shape the Future? • Step into a role where your skills will fuel growth, inspire change, and create a lasting impact. We’re eager to see how you can make a difference with us • Important Application Step: Clicking “Apply” will redirect you to our official website, where you must complete your application to be considered.