Accountant (with US Payroll Experience) | Remote

Job Description

BOOKKEEPER & US PAYROLL SPECIALIST Location: Remote – Mexico Job Type: Full-Time Schedule Monday–Friday, aligned with Chicago business hours Starting Pay: $7 USD per hour, approximately $122 MXN per hour PLEASE SUBMIT CV/RESUME IN ENGLISH About The Role We are hiring a reliable and detail-oriented Bookkeeper & US Payroll Specialist to support a growing U.S.-based construction and home-services company. You will be responsible for daily bookkeeping, U.S. payroll processing, customer payments, vendor bills, account reconciliations, and construction job-cost tracking. This position is ideal for someone who is accurate, organized, trustworthy, and comfortable following up with employees and managers when information is incomplete. Key Responsibilities BOOKKEEPING Record and categorize daily income and expenses Monitor bank and credit card transactions Enter vendor invoices and subcontractor bills Organize receipts and supporting financial documents Follow up on missing receipts or transaction details Maintain accurate and current accounting records US PAYROLL Process weekly or biweekly payroll for U.S.-based employees Review employee timesheets and hours worked Verify regular hours, overtime, bonuses, commissions, reimbursements, and approved deductions Follow up with managers regarding missing or incorrect payroll information Maintain confidential employee and payroll records Process payroll corrections and adjustments when necessary Coordinate with management and the payroll provider before payments are processed Support year-end payroll reporting and employee tax-document preparation ACCOUNTS RECEIVABLE Create and send accurate customer invoices Record payments received by check, credit card, financing, ACH, or other approved methods Apply payments to the correct customer account and project Track unpaid invoices and outstanding balances Maintain accurate customer account records ACCOUNTS PAYABLE Enter and organize vendor and subcontractor bills Match bills with purchase orders and project approvals Confirm that work has been completed before subcontractor payments are processed Prepare bills for management approval Maintain vendor records, W-9s, and payment documentation BANK AND CREDIT CARD RECONCILIATION Reconcile bank accounts, credit cards, and payment platforms Identify missing, duplicated, or incorrectly categorized transactions Investigate unusual or unauthorized charges Report unresolved financial discrepancies to management immediately JOB COSTING Assign material, labor, equipment, permit, and subcontractor expenses to the correct project Track costs for roofing, insulation, remodeling, solar, and other construction projects Help management identify cost overruns and missing expenses Maintain accurate project-cost and profitability records REQUIRED QUALIFICATIONS At least 3 years of professional bookkeeping or accounting experience Hands-on experience processing payroll for U.S.-based employees Understanding of U.S. payroll items, including regular hours, overtime, deductions, bonuses, commissions, and reimbursements Experience with accounts receivable and accounts payable Experience using QuickBooks Online, Xero, or similar accounting software Strong Microsoft Excel or Google Sheets skills Experience reconciling bank and credit card accounts Strong attention to detail and numerical accuracy Good written and spoken English Ability to work independently and meet deadlines Reliable computer, internet connection, and quiet workspace Availability to work during Chicago business hours PREFERRED EXPERIENCE Construction, roofing, home-services, or project-based accounting Construction job costing and project-profitability tracking Subcontractor and vendor payment processing U.S. payroll platforms such as QuickBooks Payroll, Gusto, ADP, or similar systems Experience supporting multiple companies, departments, or business entities Familiarity with employee tax documents, W-2 employees, and 1099 contractors WHO WE ARE LOOKING FOR You double-check your work, protect confidential information, follow approval processes, and take responsibility for completing tasks correctly. You communicate problems early and do not randomly categorize transactions just to clear them from your screen. That is not bookkeeping. That is hiding numbers and hoping nobody owns a calculator. Job Type: Full-time Pay: From Php60,000.00 per month Application Question(s): Comfortable in using productivity and timekeeping tool such as Hubstaff? (YES/NO) \ Required Experience: Bookkeeping / Accounting: 3 years (Required) US Payroll: 3 years (Required) Work Location: Remote