ARC PH BPO
Role Summary The Project Coordinator provides administrative and coordination support throughout the project lifecycle, from project setup and material procurement through progress tracking, documentation, billing support, and project closeout. The role helps keep project information, materials, documents, approvals, and communication organized and up to date while coordinating with project managers, vendors, subcontractors, and customers. Key Responsibilities Project Administration Maintain project files, records, contracts, change orders, and other project documentation. Keep project information organized and updated throughout the project lifecycle. Track project schedules, deadlines, approvals, and outstanding requirements. Coordinate project-related communication with internal teams, customers, vendors, and subcontractors. Follow up on pending documents, approvals, and project requirements. Submittals & Material Coordination Prepare and coordinate project submittals and shop drawings. Submit documents for customer/architect approval and track approval status. Maintain records of approved and pending submittals. Coordinate material procurement with vendors and project teams. Track material orders, deliveries, and expected arrival dates. Follow up on delays, shortages, or material-related issues. Vendor & Subcontractor Administration Collect and maintain vendor and subcontractor documentation. Track W-9s, insurance certificates, lien waivers, and other compliance documents. Monitor documentation expiration dates and follow up on missing requirements. Maintain subcontractor records and supporting project documentation. Billing & Project Support Assist with progress billing preparation and supporting documentation. Coordinate with project accounting to ensure billing information is complete. Track change orders and other items that may affect project billing. Assist with lien waiver collection and project closeout requirements. Help ensure all required closeout documents are completed and filed. Project Closeout Coordinate collection of final project documents. Track outstanding materials, invoices, lien waivers, approvals, and other closeout requirements. Maintain complete and organized project files after project completion. Support management with project reports and administrative tasks as needed. Qualifications 2-5 years of experience in project administration, project coordination, construction administration, or a related role. Experience in construction, commercial flooring, general contracting, or a similar industry is preferred. Strong organizational and follow-up skills. Ability to manage multiple projects and deadlines. Good attention to detail and documentation skills. Strong written and verbal communication. Comfortable working independently in a remote environment. Proficiency in Microsoft Word and Excel. Familiarity with QuickBooks, Procore, Textura , or similar systems is an advantage. Ability to handle confidential company and project information professionally. Expected hours: 25.0 per week Work Location: Remote
ARC PH BPO
