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Position Overview We are seeking a highly organized, detail-oriented, and proactive Accounting & Executive Assistant to support business operations, accounting cleanup, and executive-level administrative tasks. This role is ideal for someone who enjoys variety, can work independently, thinks critically, and is comfortable jumping between bookkeeping, operational projects, research, and executive support. The immediate priority will be cleaning up and consolidating company financials, bringing bookkeeping fully up to date, and establishing an efficient ongoing accounting rhythm. Over time, this role will expand into broader executive assistant responsibilities, supporting business initiatives, research, organization, and day-to-day operational needs. The ideal candidate is someone who is a fast processor, highly resourceful, naturally curious, and able to take ownership of tasks from start to finish. Key Responsibilities Accounting & Bookkeeping Clean up and consolidate multiple company entities into a streamlined accounting structure Assist with maintaining a single, accurate set of books Bring historical bookkeeping records up to date Process and organize receipts, invoices, expenses, and financial documentation Review and categorize transactions accurately Assist with maintaining tax-related records and documentation Support preservation and tracking of company tax attributes, including historical tax losses Improve accounting workflows and recommend process improvements Manage bookkeeping systems and integrations, including tools such as Xero, Hubdoc, DEXT, Shopify, and related platforms Work with existing accounting tools while evaluating improvements or alternative systems when needed Executive Assistant Support Provide ongoing executive support to help organize priorities and projects Assist with business research, planning, and operational initiatives Manage documentation, files, and workflows Support scheduling, follow-ups, and administrative coordination Help identify opportunities for efficiency improvements Assist with preparing reports, summaries, and business updates Take ownership of projects and ensure completion with minimal supervision Business Operations & Technology Assist with evaluating and improving internal processes Support basic technology and software-related needs Help manage digital tools, platforms, and workflows Assist with online research, vendor comparisons, and business development projects Support occasional social media and digital tasks as needed Qualifications & Skills The ideal candidate will have: Strong bookkeeping and accounting knowledge Experience with cloud accounting platforms such as Xero, QuickBooks, or similar systems Strong understanding of financial organization and reporting Excellent attention to detail and accuracy Ability to analyze information, identify issues, and solve problems independently Strong organizational and time-management skills Ability to quickly learn new software and processes Comfort working with multiple priorities and changing needs Experience with Google Workspace and other productivity tools General understanding of technology, software systems, and integrations Ability to work independently and take initiative Ideal Personality Traits We are looking for someone who is: Positive, dependable, and solutions-oriented A self-starter who does not need constant direction Highly efficient and organized A fast learner who enjoys figuring things out Strong at reasoning and problem-solving Comfortable wearing multiple hats A go-getter who takes ownership and follows through Someone who enjoys being a trusted partner rather than just completing assigned tasks Role Structure This position will begin with a strong focus on accounting cleanup and bookkeeping organization, with the opportunity to grow into a broader Executive Assistant role. The workload will evolve based on business needs, with ongoing opportunities to support operations, research, planning, and executive priorities. This position is a short term contract but has opportunity to turn into a permanent position. Preferred Experience Experience in any of the following is a plus: Xero accounting software QuickBooks Hubdoc or DEXT Shopify accounting integrations Google Workspace Social media management Basic IT troubleshooting Small business operations Working directly with executives or business owners What Success Looks Like Within the first few months, success in this role means: Company books are clean, accurate, and up to date Accounting processes are organized and efficient Receipts and documentation are properly managed Financial systems are streamlined The executive has more time freed up to focus on strategic business opportunities The role becomes a trusted operational partner who can independently manage tasks and projects Pay: Php600.00 - Php750.00 per hour Benefits Flexible schedule Experience: Accounting: 2 years (Required) Bookkeeping: 2 years (Required) Executive Assistant: 2 years (Required) QuickBooks: 1 year (Required) Work Location: Remote
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