GrowthAssistant
Who We Are GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we’re a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul. The Opportunity We’re hiring a Recruiting Operations Specialist to serve as the operational backbone of a busy recruiting desk at a national healthcare staffing firm that places clinical and education professionals with employers across the US. This is the role that turns a raw resume into a client-ready packet and gets it submitted the first time correctly — candidate summaries, formatted profiles, skills checklists, references, and cover sheets, all QA’d before they go out the door. Beyond profiles, you’ll own the operational detail that keeps placements moving: tracking credentials, licenses, and compliance documentation; coordinating onboarding milestones; navigating client-specific MSP portals, each with its own submission quirks; and supporting payroll and timesheet inquiries with the documentation to back them up. Recruiters keep ownership of candidate relationships — your job is to give them back the hours they currently spend on documentation, submissions, and follow-up, and to keep every record in Bullhorn accurate enough that nobody has to double-check it. A strong fit if you like high-volume, detail-heavy work where being organized is the whole point. What Your Day-to-Day Will Look Like Candidate Packet Creation: Build candidate profiles by transforming resumes into client-ready packets that include candidate summaries, formatted profiles, skills checklists, references, and cover sheets. Quality Assurance: Perform quality assurance checks on candidate profiles to ensure accuracy, consistent formatting, and completeness before submission. MSP Portal Submissions: Execute candidate submissions through client-specific MSP portals while adhering to each portal’s unique submission requirements. Credentialing & Compliance: Track candidate credentials, licenses, certifications, and compliance documentation to ensure onboarding readiness. Onboarding Coordination: Coordinate candidate onboarding by collecting required documentation and monitoring completion of onboarding milestones. Payroll & Timesheet Support: Investigate payroll inquiries, validate supporting documentation, coordinate with candidates and internal teams, escalate exceptions when appropriate, and respond to routine benefits and consultant support inquiries. ATS Record Keeping: Maintain accurate candidate records and documentation within Bullhorn, along with organized recruiting documentation and workflow records across recruiting operations. Sourcing & Submission Readiness: Support recruiters with candidate research, passive sourcing, resume review, and pipeline building; keep profiles and documentation submission-ready for new requisitions; and assist with interview preparation materials and administrative coordination. What You Bring Recruiting Operations Experience: Experience supporting recruiting, staffing, talent acquisition, HR operations, or recruiting coordination. ATS Fluency: Experience working within an ATS — Bullhorn strongly preferred. Detail & Compliance Rigor: Strong attention to detail when reviewing resumes, candidate documentation, and compliance requirements. High-Volume Throughput: Experience handling high-volume administrative workflows with speed and accuracy, and the ability to prioritize multiple workflows while meeting deadlines. Systems Adaptability: Comfortable learning multiple client systems and MSP portals, with strong Microsoft Excel, Outlook, and Microsoft Teams proficiency. Communication & Ownership: Excellent written communication and documentation skills, paired with an ownership mindset, a customer-service orientation, and the reliability to follow SOPs while flagging documentation gaps. Bonus Points if: Bullhorn experience Healthcare staffing experience Experience with MSP/VMS platforms Experience supporting payroll or timesheet administration Credentialing or compliance experience Familiarity with Bullhorn Time & Expense (BTE) Experience working with candidate onboarding documentation Exposure to AI-assisted document generation tools while maintaining human quality assurance What We Offer At GrowthAssistant, you aren’t just joining a company; you’re joining a movement to redefine how the world’s best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you. We support your life inside and outside of work with a comprehensive benefits package: Fully Remote: 100% Remote work environment, never fight traffic again Health Coverage: HMO or Healthcare Stipend (depending on location) after 90 days of service Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year Family First: Parental leave after 1 year of service We offer additional incentives for go-getters and proven performers! $25 monthly perfect attendance bonus Performance bonus Anniversary bonus ($100 at 1 year; $200 at 2 years) Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client Your Application Roadmap You’ve applied, now let’s get to work. Here’s the play-by-play: Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles. Step 2 Recruiter Interview: If we believe we have a great client match, we’ll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick. Step 3 Online Assessment: This is your chance to shine! You’ll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you. Step 4 Match Interview: You’ll meet with one of our Senior Leaders for a deep-dive validation to ensure we’re matching you with the right opportunity. This is your moment to bring your A-game and really shine — it’s the final step for many of our roles! Depending on the client, there are sometimes 2 additional steps: Step 5 15-min Prep Call: We’ve got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you’re 100% ready. Step 6 Client Interview: You’ll meet the client to discuss how you’ll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression! Join our 100% remote global team today, and grow with GrowthAssistant! GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
GrowthAssistant
