Wingman Group PTY LTD
BDM Executive Assistant – Offshore About The Role We are looking for a highly organised and proactive BDM Executive Assistant to support our Business Development Manager (BDM) within an Australian real estate/property management business. You will be responsible for managing leads, CRM updates, appraisal preparation, follow-ups, documentation, onboarding, and coordination . Your support will allow the BDM to focus on building landlord relationships, conducting appraisals, and winning new property management business. This is a hands-on role suited to someone with Australian real estate, property management, leasing, BDM administration, or similar experience . Key Responsibilities Lead & CRM Management Capture and process enquiries from websites, campaigns, social media, referrals, and other sources. Enter and maintain leads in CRM systems. Record lead sources and create follow-up tasks. Manage appraisal enquiries via phone and email. Keep lead and client records accurate and up to date. BDM & Appraisal Support Prepare information and documents for property appraisals. Research comparable rental properties and current market conditions. Assist with rental range recommendations and supporting market evidence. Prepare fee options, marketing recommendations, proposals, and appraisal documents. Send confirmation emails, SMS, and pre-appraisal information to prospective clients. Follow-Up & Business Development Support Follow up with landlords after appraisals. Send proposals, management authorities, fee schedules, and supporting information. Schedule follow-up activities and ensure no leads are missed. Record appraisal outcomes and client feedback in the CRM. Assist with landlord communication and relationship management. New Client Onboarding Process signed management authorities. Verify landlord and property information. Collect required documents and owner instructions. Coordinate property management handovers. Set up clients in relevant systems. Track outstanding requirements and compliance checks. Property Listing & Leasing Support Coordinate property photography, keys, advertising copy, and listing requirements. Assist with preparing and reviewing property listings. Coordinate advertising and inspection schedules. Support Property Managers with leasing activities and landlord communication. Assist with applications, market feedback, fee discussions, and tenant selection when required. Move-In & Post-Lease Support Assist with lease preparation, bond lodgement, rent collection, and key handover. Confirm tenant move-in details. Support landlord check-ins after the property is leased. Schedule future client follow-ups and referral opportunities. Candidate Requirements Previous experience in Australian real estate, property management, leasing, BDM administration, or a similar role . Strong administrative and organisational skills. Experience working with CRM and property management systems . Excellent written and verbal English communication. Strong attention to detail and follow-through. Able to manage multiple leads, tasks, and deadlines. Proactive and comfortable working independently. Professional and confident when communicating with landlords and internal teams. Strong ability to maintain accurate records and follow established processes. Systems / Software Experience with any of the following is highly desirable: Agentbox GoList PropertyMe CoreLogic RP Data Other Australian real estate CRM or property management platforms Experience with similar CRM, property management, or workflow systems will also be considered. What We're Looking For: The ideal candidate is someone who can stay one step ahead of the BDM —keeping leads organised, preparing information before meetings, following up after appraisals, coordinating onboarding, and making sure every task is completed on time. You should be comfortable working in a fast-paced, deadline-driven environment and managing multiple priorities without losing attention to detail. Key Performance Indicators Accurate and timely lead and CRM management Consistent and timely follow-up of prospects and landlords Quality and accuracy of appraisal preparation Smooth client onboarding and compliance coordination Timely coordination of property listings and leasing activities Strong communication and client service Ability to keep BDM workflows organised and moving forward Pay: From Php30,000.00 per month Benefits Paid training Work from home Application Question(s): How many years of BDM Admin experience do you have? How many years of Australian real estate/property management experience do you have? Which areas have you supported? (Select all that apply) Business Development / BDM support Property Management Leasing Property Administration Landlord/Client Management Real Estate Sales None of the above Have you supported a Business Development Manager with lead management, appraisals, follow-ups, or new property management onboarding? Which Australian real estate/property management systems have you used? Agentbox PropertyMe GoList CoreLogic RP Data Other CRM/property management system None Have you prepared or assisted with rental appraisals or comparable rental market research? Have you coordinated property listings, photography, advertising, inspections, or leasing activities? Experience: working in AU Real Estate: 1 year (Required) Work Location: Remote
Wingman Group PTY LTD
