Executive Assistant

Job Description

About the Founder Flo is an entrepreneur and small business owner with a background in software development, product management, and entrepreneurship. He currently runs a business with a team of around 10 people and is evaluating his next venture, most likely in AI/tech, SaaS, or a tech-enabled service business. Flo believes many businesses of the future will be built by small teams of humans and AI agents working closely together. For his next venture, the Executive Assistant will effectively be employee \ 1 and his right-hand person - helping evaluate ideas, build systems and processes, launch the business, and eventually help grow the team. Having lived in nine countries, Flo has been based in Southeast Asia since 2018 and currently spends most of his time in Vietnam and the Philippines. About The Role We are looking for a highly capable Executive Assistant to work closely with a founder across business operations, new ventures, product development, AI-enabled projects, research, hiring, and special initiatives. This is not a conventional Virtual Assistant role focused primarily on routine administrative tasks. The position is closer to a founder’s right hand, project coordinator, operations generalist, and thinking partner —someone who can take discussions and ideas, bring structure to them, and help turn them into clear decisions, tasks, projects, and completed outcomes. What You’ll Do Your responsibilities may include: Turn meetings, conversations, and ideas into clear notes, action items, briefs, projects, and follow-ups Help prioritize work and keep track of tasks, owners, deadlines, blockers, decisions, and open loops Coordinate projects from idea through execution and ensure important work keeps moving Conduct structured research, analysis, and information gathering Draft and organize documents, project briefs, specifications, summaries, and internal communications Support product development, MVP planning, AI tools, automations, and experimental projects Coordinate with employees, contractors, specialists, and external collaborators Assist with recruitment, candidate screening, and hiring-related projects Help improve systems, processes, documentation, and workflows Support selected operational matters while helping shield the founder from unnecessary day-to-day interruptions Use AI tools effectively while applying sound judgment and verifying important information Handle changing priorities and special projects as the business evolves Who We’re Looking For You may be a strong fit if you: Have excellent written and spoken English Are an attentive listener who can accurately summarize discussions and identify what needs to happen next Think in a structured, logical, and organized way Are proactive and do not need constant reminders to follow through Can work independently while keeping the founder appropriately informed Are comfortable working with ambiguity, changing priorities, and incomplete information Communicate clearly, concisely, and directly Are reliable, emotionally mature, positive, receptive to feedback, and low-drama Are curious and comfortable learning unfamiliar subjects, technologies, and workflows Have strong attention to detail without losing sight of the larger objective Are comfortable using ChatGPT and other AI tools , or are highly willing to learn Enjoy solving problems and taking ownership rather than simply completing assigned tasks Relevant backgrounds may include Executive Assistance, Project Management, Operations, Product, Research, Consulting, Startup Operations, Founder Associate, Chief-of-Staff-type support, or other multidisciplinary roles . This Role May Not Be for You If This position may not be suitable if you prefer: A fixed and repetitive list of tasks Waiting for detailed instructions before taking action Highly structured corporate environments with clearly defined responsibilities at all times Working only within a narrow administrative function Avoiding feedback, changing priorities, or unfamiliar problems Work Setup 100% remote Flexible working arrangement with meaningful live working-hour overlap with the founder Close collaboration with the founder Role and responsibilities may expand based on strengths and performance For the right person, the role has the potential to grow into broader responsibilities such as Chief of Staff, Product Owner, Operations Lead, AI/Automation Project Lead, or involvement in future ventures . Pay: Php45,000.00 - Php60,000.00 per month Benefits Flexible schedule Promotion to permanent employee Work Location: Remote