Orivon Advisory Group
We are seeking a highly organized and proactive Executive Assistant based in the Philippines to provide administrative, client support, and operational assistance to the executive team. This role will serve as a key point of contact for communications, scheduling, coordination, and day-to-day administrative activities to ensure smooth business operations. The ideal candidate is detail-oriented, tech-savvy, experienced in handling client communications, and capable of managing multiple priorities with professionalism and discretion. Responsibilities Executive & Administrative Support Manage calendars, appointments, meetings, and scheduling activities. Coordinate internal and external meetings, ensuring timely communication and follow-ups. Assist with planning and organizing company meetings, events, and special projects. Manage administrative tasks and provide ongoing support to improve operational efficiency. Client Communication & Coordination Handle inbound and outbound calls professionally and efficiently. Respond to client inquiries and provide timely assistance or proper escalation when needed. Conduct client follow-ups and coordinate next steps with internal teams. Maintain professional communication with clients, partners, and stakeholders. Documentation & Systems Management Maintain accurate records of client interactions, schedules, and administrative documents. Organize and manage digital files, documents, and company records. Utilize company tools and platforms for communication, scheduling, documentation, and workflow management. Support the implementation and maintenance of operational systems and processes. Operational Support Assist with preparation of reports, documents, presentations, and internal materials. Support process improvements and administrative initiatives. Perform other related duties as assigned to support business operations. Qualifications Proven experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Client Support Specialist, or similar role. Excellent verbal and written English communication skills. Strong phone etiquette and client-facing experience. Highly organized with excellent time management and attention to detail. Comfortable managing multiple tasks and priorities independently. Proficient in using business tools and systems such as Google Workspace, scheduling platforms, CRM/ATS tools, and project management software. Strong problem-solving skills and ability to take initiative. Ability to maintain confidentiality and handle sensitive information professionally. Preferred Qualifications Experience supporting executives or leadership teams. Experience working with US-based clients or companies. Background in customer service, client onboarding, or operations support. Ability to quickly learn and adapt to new technologies and processes. Benefits Competitive compensation package based on experience and qualifications. Remote work opportunity. Opportunity to work directly with leadership and support business operations. Professional growth and exposure to international clients and business processes. Access to company systems, tools, and resources needed to perform the role effectively. Collaborative and supportive work environment. Opportunity to develop executive support, operations, and client management skills. Pay: Php35,000.00 - Php60,000.00 per month Work Location: Remote
Orivon Advisory Group
