Orivon Advisory Group
About The Role We are seeking a proactive and organized Executive Assistant with professional fluency in Spanish and English. This role supports senior leadership and Spanish-speaking stakeholders, ensuring smooth communication and operational efficiency across international teams. Executive & Administrative Support Manage calendars, appointments, meetings, and scheduling activities Coordinate internal and external meetings, ensuring timely communication and follow-ups Assist with planning and organizing company meetings, events, and special projects Manage administrative tasks and provide ongoing support to improve operational efficiency Client Communication & Coordination Handle inbound and outbound calls professionally and efficiently Communicate with both English- and Spanish-speaking clients when needed Respond to client inquiries and provide timely assistance or proper escalation Conduct client follow-ups and coordinate next steps with internal teams Maintain professional communication with clients, partners, and stakeholders Documentation & Systems Management Maintain accurate records of client interactions, schedules, and administrative documents Organize and manage digital files, documents, and company records Utilize company tools and platforms for communication, scheduling, documentation, and workflow management Support the implementation and maintenance of operational systems and processes Operational Support Assist with preparing reports, documents, presentations, and internal materials Support process improvements and administrative initiatives Perform other related duties as assigned to support business operations Qualifications Proven experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Client Support Specialist, or a similar role Excellent verbal and written English communication skills Spanish language proficiency (written and spoken) is required Strong phone etiquette and client-facing experience Highly organized with excellent time management and attention to detail Comfortable managing multiple tasks and priorities independently Proficient in Google Workspace, scheduling platforms, CRM/ATS tools, and project management software Strong problem-solving skills with the ability to take initiative Ability to maintain confidentiality and handle sensitive information professionally Preferred Qualifications Native or professional working proficiency in Spanish Experience supporting executives or leadership teams Experience working with US-based clients or multicultural teams Background in customer service, client onboarding, or operations support Ability to quickly learn and adapt to new technologies and processes Pay: Php40,000.00 - Php80,000.00 per month Work Location: Remote
Orivon Advisory Group
