Somewhere
Role: Executive Assistant to the CEO Priority Location: PH, South Africa Working Hours: 9am - 5pm EST Type of contract: Independent Contractor Type of job: Remote Start date: ASAP About The Company Private equity and venture-style holding company that owns and operates a portfolio of businesses across healthcare and software. In addition to actively acquiring and investing in companies, provides centralized management and support services — including finance, HR, legal, and marketing — across its portfolio. We operate lean, move fast, and hold ourselves to a high standard across everything we do. About The Role We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO, supporting multiple businesses in a fast-paced, high-growth environment. This is not a traditional administrative role — we're looking for a strategic, highly proactive professional who anticipates needs, solves problems before they arise, and keeps the executive operating at peak efficiency. The ideal candidate has experience supporting C-suite executives, thrives in dynamic environments, demonstrates sound business judgment, and is comfortable handling confidential information with the highest level of professionalism. Key Responsibilities Executive & Calendar Management Manage and optimize a complex executive calendar across multiple businesses Prioritize meetings, appointments, and competing commitments Coordinate internal and external meetings across multiple time zones Anticipate scheduling conflicts and proactively recommend solutions Arrange travel, accommodations, and detailed itineraries when required Executive Communications Draft, proofread, and manage professional email correspondence on behalf of the CEO Screen and prioritize incoming communications Ensure timely follow-up on outstanding action items Prepare meeting agendas, presentations, and briefing documents Strategic Executive Support Act as a trusted business partner to the CEO Monitor priorities and proactively identify opportunities to improve efficiency Track projects, deadlines, and key deliverables Coordinate cross-functional communication between internal and external stakeholders Maintain strict confidentiality at all times Business & Financial Support Review and summarize P&L statements, balance sheets, and business performance reports to support executive decision-making Assist with executive reporting and preparation of business documentation Support operational planning and executive decision-making Administrative Excellence Maintain organized digital filing systems Create professional documents using Microsoft Office Coordinate meetings through Microsoft Teams and Outlook Manage executive records and documentation Support day-to-day operations across HRIS platform, Rippling Qualifications 2-5+ years' experience supporting a CEO, Founder, President, or other C-suite executive Demonstrated experience managing complex executive calendars Strong financial literacy with the ability to understand business financial statements including P&Ls and balance sheets Exceptional written and verbal English communication skills Outstanding organizational and time-management abilities High attention to detail Ability to work independently with minimal supervision Strong problem-solving skills and sound business judgment Proven ability to handle confidential information professionally Nice To Have Experience supporting a founder or executive at a private equity, venture capital, or multi-entity holding company Familiarity with CRM or deal tracking tools Experience coordinating across multiple companies or entities simultaneously Prior remote work experience supporting a US-based executive on Eastern Time hours Working knowledge of Rippling or a comparable HRIS platform
Somewhere
