NORFIL Foundation, Inc.
Ensures sub-grant management, partner financial compliance, and disbursement processes are properly implemented in line with NORFIL’s fiduciary authority. Bridges program operations and financial accountability at the partner level, ensuring timely, compliant, and well-documented sub-grant execution. Unit : Finance and Administration Reports To : Finance and Compliance Officer Key Responsibilities A. Sub-Grant Administration Maintain a grants-tracking system that covers disbursements, balances, and reporting deadlines. Ensure partners' compliance with the required documentation prior to grant activation. B. Budget Review (First-Level) Conduct technical review of partner budgets for mathematical accuracy and format compliance. Apply approved cost parameters in the review of partner budgets, liquidations, and realignment requests; flag deviations for further review. Screen for ineligible or high-risk cost items and prepare budget review notes for FCO final review. Support preparation of annual program budgets. C. Disbursement and Liquidation Monitoring Review liquidation reports submitted by partners; verify completeness and documentation sufficiency. Track fund utilization; flag delays and recommend corrective measures. Prepare narrative reports and communications on findings from the review of partner financial reports. Review and recommend budget realignment requests; coordinate budget revisions prior to next tranche release. D. Financial Compliance Monitoring Support implementation of Corrective Action Plans (CAPs) at the partner level. Ensure partners’ compliance with statutory and regulatory requirements. E. Donor Documentation Support Prepare financial schedules requested by the donor; support FCO in audit documentation. Consolidate partner-level financial data; upload financial reports to donor online systems after clearance; maintain submission documentation. Maintain organized financial records of partner organizations. Participate in partner capacity assessments, particularly in the area of financial management. F. Other Tasks Monitor output VAT; issue Official Receipts, Service Invoices, and BIR Form 2307\. Check liquidation reports of PFID-BEN staff. Starting Salary: Php 24,224\.00/month (inclusive of rice and clothing allowance) Note : NORFIL is a PSEAH-committed organization. We welcome applications from persons with disabilities. Only candidates based in Quezon City or willing to be assigned there will be prioritized. Preferred Qualifications Bachelor’s degree in Accountancy, Finance, or Business Administration. At least two (2\) years of experience in grants management, sub-award administration, financial reporting, or a related field. Experience working with NGOs, donor-funded programs, or network-based partner organizations is preferred. Familiarity with accounting systems is an advantage. Key Skills Strong documentation review and compliance skills. Attention to detail and accuracy in financial data handling. Ability to manage multiple deadlines and partner relationships effectively. Good written communication skills for narrative reports and partner correspondence. Team player with initiative and willingness to learn. How To Apply Send your updated resume and a cover letter to: fionamarie.wu@norfil.org Subject line: \[Last name] – Grants and Sub-Awards Officer. Only shortlisted candidates will be contacted
NORFIL Foundation, Inc.
