ZenPilot
About The Role ZenPilot has spent a decade helping 3,100+ agencies run their operations in ClickUp. We are a small, fully remote team of 11. We're looking for an A-player who turns our founder's energy into finished work, and who isn't afraid to keep things on track. This role is part executive assistant, part marketing and sales doer. You'll run the assistant layer, roll up your sleeves on marketing, and get on the phone with leads. The single most important thing: we need someone who will hold our founder accountable. He'll be the first to tell you he has more ideas than hours. Your job is to help him focus, hold him to his commitments, and not be afraid to hop on a Zoom and say "we agreed on this, here's what's due, let's get it done." If pushing back on a busy founder makes you nervous, this isn't the role for you. If that's the part you'd enjoy, keep reading. What you'll do: Keep our founder accountable and keep things on track. Follow up relentlessly, get him on calls, and make sure his commitments turn into finished work. Help him prioritize. When there are ten ideas, you help pick the three that matter this week, and you hold the line on them. Run the assistant layer: calendar, inbox triage, meeting prep, follow-ups, and task tracking in ClickUp so nothing slips. Execute marketing. Hands-on help moving our marketing initiatives forward. Get on sales calls. Pick up the phone, follow up with leads, and book and confirm appointments. You're comfortable talking to people and moving a conversation forward. Who you are: Assertive and direct. You're not thrown by a strong personality. You can challenge someone senior, hold your ground, and say the hard thing directly and kindly. Relentless on follow-through. Nothing falls through the cracks with you. Proactive. You see what needs doing, and you do it, without being asked twice. Genuinely skilled in marketing, with real work you can point to. Comfortable on the phone and on camera. You can hold a real conversation with a founder or a prospect and keep it moving. A clear spoken and written English communicator. You'll be on calls with Gray, the team, and US-based leads every day. Organized, systems-minded, and calm under a fast-moving, idea-heavy founder. You bring order to the chaos instead of adding to it. Nice to have: Experience as an EA, ops coordinator, or right-hand to a founder or executive ClickUp experience, or any project management tool HubSpot, email marketing, content, or appointment-setting / sales-support experience Logistics Full-time, fully remote Core hours overlapping US Eastern business hours (8:30 AM to 5:00 PM ET) You'll work directly with the CEO Tools: ClickUp, HubSpot, Google Workspace, Loom, AI tools How To Apply We read every application, and we're looking for proof you follow directions, take initiative, and can communicate: 1. Start your message with the word TRACTION so we know you read this far. 2. Share a personality assessment result (DISC, or Big Five). If you don't have one, take the free DISC test at psytests(dot)org/big5/ineoBen-run(dot)html and share w/ us the URL to access the results (make sure it's viewable) 3. Record a short video introduction including: -why this role fits you -what is the one thing in Marketing you are really good at and can show examples/portfolio/proven track record? (e.g., content creation, written content/SEO, Google Ads spend and strategy, Social media marketing, Email Marketing, etc.) -your desired compensation Please note that only candidates selected for the next stage will be contacted. Reference calls will be part of the process, too. Thank you! Pay: From Php150,000.00 per month Benefits Additional leave Opportunities for promotion Pay raise Work from home Work Location: Remote
ZenPilot
