AMPED HQ PTY LTD
Responsibilities Key Responsibilities • Transaction Processing: Code and review credit card transactions in Airwallex against receipts and expense policy, and code invoices in Xero. • Inbox Management: Manage the accounts payable inbox by triaging incoming invoices, vendor queries, and remittance requests, routing items requiring escalation as needed. • Payment Runs: Prepare payment run batches for review and authorisation across weekly creditor runs, 20th-of-the-month runs, and end-of-month runs, while resolving straightforward discrepancies beforehand. • Expense Claims: Process expense claims by verifying receipts and policy compliance prior to coding. • Vendor Data: Maintain accurate vendor master data in Xero, including bank account details, contact information, and payment terms. • Month-End Support: Support month-end AP reconciliations and accruals under the review of the Group Financial Controller. • Exception Handling: Promptly flag exceptions—such as payment batch rejections, rate mismatches, or disputed invoices—to the Group Financial Controller. • Documentation: Maintain clear and current documentation of AP processing procedures to support business continuity. • Systems You Will Use • Xero: Invoice coding, reconciliation, and GST treatment • Airwallex: Credit card transaction coding and review • Kiwibank (Online Banking): Payment batch upload and processing Requirements Skills • & Experience • Experience: Prior accounts payable or transactional finance experience, ideally within a multi-branch or multi-entity environment. • Software Knowledge: Working knowledge of Xero is essential; experience with Airwallex is a distinct advantage. • Accuracy & Volume: Comfortable managing high transaction volumes and repetitive coding work without losing accuracy. • Compliance: A basic understanding of New Zealand (NZ) GST treatment on supplier invoices. • Attention to Detail: Strong eye for detail, acting as the first checkpoint against rate mismatches and coding errors before payment runs. • Communication: Clear written communication skills for concise exception-flagging to management. Benefits • Why Join Amped HQ? • At Amped HQ, your growth, well-being, and success come first. We offer a high-impact, collaborative environment where your voice is heard and your achievements are celebrated. • Flexibility & Setup: Permanent WFH setup with complete equipment provided from day one. • Health & Wellness: HMO coverage, comprehensive government mandates, and a generous annual support for gym and education. • Work-Life Balance: Generous leave plan including vacation, sick, mental health, and birthday leaves, plus monthly gratitude events and incentives. • Growth & Rewards: Competitive salary package, annual transparent performance appraisals, bonuses and clear pathways for career advancement with direct access to senior leadership. • Join us at Amped HQ and be part of a team that values your growth, celebrates your achievements, and supports you every step of the way. Together, we’ll achieve more and have fun doing it!
AMPED HQ PTY LTD
