Optimal
About The Role Own the accounting, financial administration, reporting, controls, and financial integrity of the client's personal finances, the management company, and related real estate and business entities. Work closely with the property management team on the financial and asset management aspects of the portfolio and establish reliable checks and balances throughout the organization. Who is this role a fit for? This role is ideal for someone who has excellent accounting acumen and the ability to collaborate with both internal teams and U.S.-based clients. The right candidate is: Proactive and detail-oriented Calm under pressure and solution-focused Capable of mentoring others and aligning a team behind a common goal Comfortable interfacing with executives, clients, and cross-functional stakeholders Key Responsibilities Maintain accounting records in QuickBooks, Quicken, Propertyware, and any other accounting or financial systems in place, using consistent account structures, accurate coding, and reliable supporting documentation. Lead or substantially assist with the transition from existing QuickBooks systems to a new accounting platform for the management company and client’s personal finances, including data migration, account mapping, testing, reconciliation, process redesign, and implementation support. Maintain the client’s personal financial records and personal financial statement, including supporting schedules for real estate, investments, loans, insurance, and other material assets and liabilities. Manage financial administration related to loans and renewals, lender requests, mortgage balances and reconciliations, insurance, investments, property taxes, tax returns and tax support, entity financial filings, and other significant financial obligations. Partner closely with the property management team on CAM reconciliations, recovery calculations, recurring tenant charges, accounts receivable, property level operating results, budgets and variances, capital expenditures, rent rolls, tenant ledgers, and other financial aspects of asset management. Perform bank, credit card, mortgage, investment, and other account reconciliations and maintain accurate financial statements, cash reports, management reports, schedules, and supporting workpapers. Create and enforce checks and balances around bill processing, payments, cash movement, and vendor activity. Process bills and payments directly when appropriate and independently review or reconcile payments processed by the property management team for accuracy, authorization, coding, documentation, and completeness. Ensure transactions are assigned to the correct legal entity, property, GL account, and accounting period, maintain proper separation among entity bank accounts, and document intercompany activity appropriately. Manage payroll accounting, 401(k) administration, management fees, deposits, transfers, security deposit accounting, 1099s, tax support, applicable financial filings, and other recurring accounting functions. Coordinate directly with the client, CPAs, tax professionals, bankers, lenders, insurance professionals, the Senior Property Manager, and other outside advisors regarding reporting, financing, taxes, reconciliations, exceptions, and significant financial decisions. Possess an exceptional command of spoken and written English. This is a critical requirement because the Controller will communicate directly with the client and sophisticated third parties, including bankers, lenders, CPAs, tax professionals, insurance professionals, and other advisors, and must be able to communicate financial matters clearly, accurately, and professionally. Candidate Profile & Qualifications Required: Minimum 5 years of relevant experience in accounting, preferably in real estate, property management, or construction. Advanced knowledge of property accounting, general ledger management, and full-cycle accounting processes. Proficiency in Microsoft Excel and general cloud-based accounting platforms. Ability to work independently while managing and mentoring team members. Strong written and verbal communication skills in English. Preferred: Experience in property accounting is a strong advantage. Experience working with QuickBooks and Propertyware Familiarity with Buildium is a plus; other software experience is also welcome. A CPA designation (or working toward it) is highly desirable. Ability to handle pressure and adapt in a multicultural, fast-paced environment.. Someone with a firm but composed personality and a tough-minded leadership style. To learn more about us, visit our website: https://optimalunlimited.com/ Work Location: Remote
Optimal
