Dynamic Offshore Pty Ltd
Position Title: Administrative Assistant (Plumbing Industry/Construction) Schedule Monday – Friday, 9:00 am - 5:30 pm VIC, AU Time or 7:00 AM – 3:30 PM PH Time Holiday to follow: VIC, AU Holidays Workdays: Mon - Fri Work Set-up: Work From Home Work Details: Full-time About The Role We are seeking a highly organized, detail-oriented Administrative Assistant to provide comprehensive support to a premier plumbing and maintenance client based in Victoria, Australia . The ideal candidate will have 2 to 3 years of administrative experience within the plumbing/construction industry , with a strong preference for plumbing sector knowledge. You will handle daily operations, job scheduling, basic bookkeeping, and social media content creation. A critical part of this role involves high-level attention to detail in cross-referencing purchase orders against project drawings during the planning and quoting stages. Key Responsibilities 1. Project Administration & Estimation Support Cross-reference purchase orders with project drawings to verify that material and equipment quantities are exact during planning and quoting phases. Assist in preparing, formatting, and sending out project quotes and tenders. Follow up with suppliers for material pricing and lead times. 2. Job Management & Scheduling Manage daily job scheduling, dispatching, and tracking using Fergus Job Management software (or similar construction platforms). Act as the administrative point of contact for field technicians and Australian-based clients and the internal team as required. Update job statuses, client notes, and compliance documentation accurately. 3. General Administration & Bookkeeping Perform general administrative duties including email management, data entry, and filing. Handle basic bookkeeping tasks, including processing invoices, tracking receipts, and reconciling accounts using Xero or MYOB . 4. Social Media Management Maintain and grow the client's online brand presence across social platforms. Create basic, engaging visual content and short-form videos using Canva and CapCut or similar. Qualifications & Experience Experience: 2 to 3 years of administrative experience strictly within the construction industry (Plumbing industry knowledge is highly preferred). Software Proficiency: Experience with Fergus Job Management systems is highly advantageous; experience with AroFlo, SimPRO, or similar platforms will be considered. Proficiency in Xero or MYOB for basic construction bookkeeping. Practical knowledge of Canva and CapCut for content creation. Technical Skills: Strong ability to read and interpret construction/plumbing drawings and blueprints to cross-reference materials. Communication: Exceptional verbal and written English communication skills, with a neutral accent suited for interacting with Australian clients and suppliers. Perks & Benefits: · Company-provided desktop/laptop with back-up internet. · HMO from day one. · 15 Vacation + 5 Sick Leaves. · Annual performance reviews. · Employee loan facilities. · Fun company events with prizes and recognition. Join Us & Earn a ₱10,000 Sign-On Bonus! In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements. Job Type: Full-time Pay: Php35,000.00 - Php45,000.00 per month Benefits Company Christmas gift Company events Free parking Health insurance Life insurance On-site parking Work from home Application Question(s): What is your expected gross monthly salary (in PHP)? Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)? Experience: AI tools such as ChatGPT to improve workflows: 1 year (Preferred) with procurement, scheduling, or project coordination: 1 year (Required) Canva and CapCut or similar: 1 year (Preferred) read and interpret construction/plumbing drawings : 1 year (Required) plumbing/construction industry: 1 year (Required) Xero or MYOB: 1 year (Required) Project Administration & Estimation Support: 1 year (Required) Fergus Job Management or similar: 1 year (Required) Social Media Management: 1 year (Preferred) Work Location: Remote
Dynamic Offshore Pty Ltd
