Executive Assistant

Job Description

Location: Philippines Work Arrangement: Remote Employment Type: Project-Based About The Role We are looking for a seasoned Executive Assistant who can operate independently, exercise sound judgment, and provide high-level administrative and operational support to senior leadership. This is not an entry-level administrative role . We need an experienced professional who can anticipate needs, manage competing priorities, handle sensitive information with discretion, and take ownership of tasks from start to finish with minimal supervision. The successful candidate must be comfortable working in a fast-paced, highly accountable environment where priorities can change quickly and executives expect reliable execution. Key Responsibilities Provide high-level administrative and executive support to senior leadership. Manage complex calendars, appointments, meetings, and scheduling conflicts. Coordinate meetings across multiple time zones and ensure executives are properly prepared. Manage email correspondence, prioritize messages, and follow up on outstanding matters. Prepare meeting agendas, briefing materials, presentations, reports, and other executive documents. Take accurate meeting notes, document decisions, and track action items through completion. Coordinate internal and external communications on behalf of executives. Conduct research, gather information, and prepare concise summaries to support executive decision-making. Manage confidential, sensitive, and business-critical information with strict discretion. Coordinate projects, deadlines, deliverables, and follow-ups across multiple stakeholders. Maintain organized digital files, documentation, records, and workflows. Assist with travel planning, itineraries, accommodations, and related logistics when required. Support business operations and special projects as assigned. Identify administrative inefficiencies and proactively recommend or implement improvements. Follow through on commitments and ensure tasks are completed without requiring repeated reminders. Serve as a reliable point of coordination between executives, employees, clients, vendors, and other stakeholders. Strict Requirement: 5+ years of proven experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, or comparable senior-level support role. Demonstrated experience directly supporting multiple executives simultaneously , managing their individual calendars, priorities, communications, meetings, and competing demands. Proven ability to distinguish and prioritize the needs of multiple executives without compromising deadlines, accuracy, or quality of support. Excellent written and verbal English communication skills. Exceptional organizational and time-management skills. Strong attention to detail with the ability to catch errors before they reach executives or clients. Demonstrated ability to work independently without constant direction or supervision. Strong judgment and the ability to determine priorities without being told what to do at every step. Proven ability to manage confidential and sensitive information professionally. Strong follow-through and accountability; does not require constant reminders to complete assigned work. Ability to manage multiple projects and deadlines simultaneously. Highly proficient with productivity and collaboration tools such as Google Workspace and/or Microsoft 365 , including calendars, email, documents, spreadsheets, presentations, and file management. Comfortable working remotely and collaborating with stakeholders across different locations and time zones. Willingness to work on a project-based/contractual basis . Must be able to provide concrete examples of previous executive-level support and ownership of complex responsibilities. Strongly Preferred Experience supporting executives in a US, Australian, UK, or other international business environment . Experience working in a remote or distributed organization. Experience coordinating cross-functional projects. Experience with project management and collaboration platforms such as Asana, ClickUp, Monday.com, Trello, Slack, or similar tools . Experience preparing executive presentations, reports, dashboards, or briefing documents. Experience handling confidential business, financial, client, or personnel information. Experience working directly with clients, partners, vendors, or external stakeholders. Experience using AI productivity tools to improve research, documentation, scheduling, and administrative workflows. Pay: Php60,000.00 - Php75,000.00 per month Benefits Work from home Work Location: Remote